POG Manager Report 10/19-25

POG Manager Report 10/19-25

+          Conference call with Mary McArthur and Paul H. (HMM) to discuss scoping issues for the Construction Management and Grant Administration contracts. Received updated scope and contract from Mary, representing NOEA, for conducting Grant Administration work and forwarded to EDA. Had subsequent conversations with Paul and Ron Waggoner about scope and insurance requirements. Hope to have insurance and contract reviewed on Monday for port and EDA review. CM contract having quite a bit more reviews than initially planned. Will share with Bill Sargent.

+          Phone conference with OPPA executive committee to discuss agenda items for meeting on the 29^th.

+          Met with Scott Keillor and Dave Sacomano, vision consultants, who did a site visit, reviewed parking inventory and then conducted interviews with a wide range of community stake holders. Thank you to all the folks that agreed to be volunteered. A summary of the report will be presented. Had a debrief on next steps. The Port will have hearings before the next regular meetings to obtain additional public comment on the Vision Plan. (Nov. 13^th) and the Vision Town Hall Workshop is Dec. 10^th.

+          We lost our past Port Manager Don Bacon last week. His funeral will be Nov. 9th at Waud's funeral home from 1-2PM followed by a gathering at 2:30PM at the Garibaldi Museum. Thanks to Commissioner Luquette for passing the word along.

+         TPUD removed their 3-phase transformer and Charter removed their lines from the last pole on Commercial. Still waiting for CenturyLink to get their line down. The effort caused the Garibaldi Cannery to lose power for basically a day, but the city was nice enough to loan us their generator to hook the cannery back up so that Dave Smith could still be open.

+         Finalized TPUD easement work for the electric line to service RVpark/boatwash. Had some issues related to property line issues between mill and boatwash, but city engineer Blake Lettenmaier was nice enough to rewrite the legals for us to submit to TPUD. Notarized all signatures today and Jessi sent to TPUD. Called Ryan Vandecoevering and issued NTP so he can start boring and trenching at the back of the RV park on Monday.

+         Beginning to prepare for the solicitation of letters from our local government friends supporting the port’s efforts to secure funding for the south jetty. Will be attending the Bay City Council Meeting on November 12^th and the Port Commission is planning to hold their February regular meeting in Bay City.

+         Obtained materials and submitted reimbursement request #2 to both EDA (now that they’re back open) and ConnectOregon. Still working through the federal forms. Hopefully #3 will go smoother. L

+         Coordinated two general construction addendi with port’s engineer Ken Valentine. Bid Opening is next Tuesday and over 70 folks have downloaded specs and plans.

+         Received thumbs up from USACE/NMFS on the amended in-water work permit. We paid for the DSL renewal for this October, but hadn’t received anything yet so left a message. Will send building permit package and check to county next week.

+         We currently have three vessels that are going through the eviction process; it’s questionable whether any of them can pull away from the dock. Talked to the dry dock about getting a disposal quote if things aren’t settled within the next two months.

+         Got a message from Michele Bradley at POTB that someone is looking for a place for the USS Kitty Hawk Aircraft Carrier to call home! http://www.google.com/imgres?imgurl=http://upload.wikimedia.org/wikipedia/commons/7/75/USS_Kitty_Hawk_(CV-63)_port_stern_2007.jpg&imgrefurl=http://de.wikipedia.org/wiki/USS_Kitty_Hawk_(CV-63)&h=183&w=275&sz=1&tbnid=HRnepFaLLD-4CM:&tbnh=133&tbnw=200&zoom=1&usg=__WxAemN453_bnOqIV1EqnMJu-ccs=&docid=slfppr2GowlEfM&itg=1&sa=X&ei=hNtmUrPTD4fu2AXSloHIAQ&sqi=2&ved=0CI4BEPwdMAo

+         Coordinating meetings with TIGER in November.

+         Maintenance Yard installation (by Lumberman’s Park on Jerry Creasy Way) contract started this week and after two days of digging the contractor hit silty clay. Clearly not part of the original contract. Had to get an EDA approved engineer out to review the site and between the contractor and engineer a solution was made. EDA quickly approved the change order and the job got back on track. Yard should be finished by early next week and I can order the temporary fencing. The lot will store any materials needed by displaced tenants on Commercial Ave.

+         Received word from OSMB that the launch float replacement will not be completed this winter. It’s unfortunate, but maybe not such a bad outcome considering everything else that’s going on. The Port will still receive the funding but just not until next spring or summer.

+         City approved the SDC change and Blair Smith settled the balance which completes the extension of the port’s full faith and credit to cover the policy change. A big thank you to the city for moving so quickly on that!

+         Received Lonnie Hayhurst’s Classification Report DRAFT. Circulated to staff for their review. Comments will be collected and submitted for updates and presented at the November meeting for commission consideration.

+         Quite a bit of excitement regarding the Water Resources Bill in the House. Passed with all but 3 votes (bipartisam) and includes a set aside for small ports. I posted more details on this on the Port’s Facebook page, including a tube of Rep. DeFazio advocating on behalf of Oregon ports on the House floor.

+         Completed minutes from last week’s special meeting.

+         Nice write up in BergerABAM professional journal on effectiveness of strategic planning; lots of good Garibaldi references.

+         Continuing to work on excel spreadsheets to accurately track OT/Comp Time.

+         Began preparing for general bid opening on Tuesday. Working on bid tabulation spreadsheet with Ken.

+         Took photos of finished deck demolition and posted to our facebook site.

CALENDAR UPDATE NEXT WEEK

10/21-11/1    Dave on vacation

10/28  Water Test on RV Park

10/28  Kevin’s Dentist

10/29  OPPA in Salem

10/30  Special Meeting

10/30  CM/GA NTP/Contracts

10/30  TIGER Team via phone

10/30  COIV Report Due

10/31  Halloween

11/1    Chris’ Anniversary

11/1    Tabby Off

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