POG Manager Report 5/11-17
+ Wrote
agenda for May 22nd meeting. Had guys post around town.
+ Read,
edited and signed letter to Ryan Alm, letting him know that the Port will not
be renewing his moorage at the end of this season.
+ Submitted
application for Fidelity Bond regarding wharf project. Will cover me up to
$500,000 per EDA grant reimbursement request. This is an EDA grant requirement.
+ On
request of Commissioner Barnett, began surveying similarly sized organizations
on their overtime policies.
+ Staff
Meeting
+ Coffee
with Commissioner Folkema
+ Attended
Tillamook County Managers’ Meeting in Bay City
+ Pre-app
Meeting with Blair Smith, Toby Taylor, John O’Leary, Jay Sennewald to discuss
Port’s intention to apply for a zone change on the half acre parcel on the
corner of American Ave. and S. Sixth St.
+ Completed
application, found GIS satellite map and ID’d lot and obtained legal
description and forwarded to city staff. Port Commission gave approval for the
action in February.
+ Meeting
with Todd Chase to develop new cost benefit data for TIGER grant application
analysis. Followed up with Darus Peake to develop assumptions for the Port’s
fishing fleet that will be used to craft a financial benefit analysis for the
wharf project.
+ Began
re-writing TIGER V application after receiving word that the state will be
supporting the Port’s application. Also followed up with the Port’s federal
delegation for letters of support to go with the stack of letters the project
has already received.
+ Attended
NOHA meeting in Warrenton.
+ Crafted
draft resolution dealing with the management of port-owned property.
Distributed to port commission and discussed individually to ensure all the
bases were covered. Sent policy statement to port’s insurance carrier to advise
on ramifications of such a policy. Will finish staff report early next week
before the Special Meeting on Wednesday.
+ Met
with Toby Taylor to review area between Garibaldi Charters and Doug Creasy’s
building (basically under the Port’s highway sign) to scope out installing
brick pavers to create a “pocket” park. Would like to apply for GURA grant to
help with the project.
+ Signed
up for the HR development sessions through BOLI and TBCC. 4 sessions include:
avoiding workplace harassment, developing employee handbook (personnel
policies), documentation/discipline/discharge, unemployment insurance. Office
Manager Jessi Coon has taken two of the courses and will be joining me on the
other two.
+ Reviewed
Maintenance Manager proposal to sell flower box signage to businesses at the
Port. Received sample design and cost estimate from state prison in Ontario.
Using high quality aluminum signage should ensure that the signs will last and
look good. It was a great idea from Dave and a way to fund the landscaping in
the summer.
+ Staff
was called out on the weekend to help USCG with a distress call and to seal a
leak in the RV park.
+ Received
and answered additional questions from TLC regarding possible interim financing
on wharf project. The port may not need interim financing as both EDA and CO
will remit grant requests quickly, but it might be wise to have some wiggle
room. Continue to research opportunities. Also looking at an opportunity for
interim/RV park loan with Columbia Bank.
+ Conversation
with Mary McArthur, Col Pac, on possible loan for RV park upgrades
+ Finalized
edits with Kathleen Newton on Tourism Commission site brochure. Forwarded to
City Hall for next GTC meeting for approval. Brochure should be out in time for
summer.
+ Reviewed
OBDD grant application for Port of St. Helens as part of the agency’s peer
review committee. Project (feasibility study) looks like an excellent
opportunity for use of port planning and marketing funds.
+ Port
will begin ordering background checks on RV park guests that will be staying
through the summer. Have had to follow through on eviction process for several
RVs in an effort to clean up the park.
+ Reviewed
order for new crew clothing.
+ Read
several updates from Ray Buchegar regarding WRDA bill, albacore treaty and
other issues affecting ports back in DC. WRDA bill appears to have passed the
senate which gives some hope to low use ports.
+ Discussion
with Ken Valentine on incorporating “alternate deductibles” to the DB contract.
Project components that could be pulled out would be (1) additional 5k in sf of
wharf decking, (2) additional pile for buildings on south side of Commercial
Ave., (3) installation of piling for viewing tower, (4) Commercial Ave.
road/utility improvements, and (5) installation of 5-ton crane.
+ Invited
Ken to Commission’s June regular meeting.
+ Reviewed
Ken’s request to EDA to consider DB contract vs. Design Bid Build. EDA Seattle
District has not authorized a Design Build contract (engineer and contractor
team together under a single contract). Ken’s proposal was excellent and makes
the case for significant cost savings.
+ Provided
follow up information to Port of Newport Commissioner regarding Garibaldi’s
process for hiring Exec. Director.
+ Tracking
HB2656, transient room tax bill, with help of Mark Landauer.
+ Created
a GTC Capital Improvement List for use in planning for eligible capital
projects that can be built with room tax proceeds. Pulled projects from the
city and port parks plans, a previous community hall re-design and a barview
rails and trails connector. The GTC will add, subtract and prioritize the
projects that will best serve tourists that could then be eligible for funding.
Excellent planning tool.
+ Received
GTC packet for next Monday.
+ Received
positive word from Ken Valentine after a conversation he had with ODOT project
engineer regarding the City’s $300k STIP application for Commercial Ave. ODOT
may recommend bumping the grant amount up to incorporate water quality issues.
An example would be converting the planting strip with the cherry trees into a
“bioswale” feature that could serve to filter storm water from Commercial Ave.
+ Received
a Lot Book report for one of the three tax lots on the wharf project. Will need
to follow up on the other two TLs; perhaps have to get legal descriptions
re-written.
+ Received
updated County employment data to be used in our grant applications from Shawna
Sykes, Workforce Analyst. Excellent resource for employment data in our
county/region. Information forwarded to Todd Chase as well.
+ Coffee
at Irish’s Mooring. Jim and Maighread signed lease addendum and is now ready
for Commission approval.
+ Inquired
in TEP grant opportunity that might allow the Port to more fully track water
quality data that could be beneficial for aquaculture opportunities at the port.
CALENDAR UPDATE NEXT WEEK
5/18 Bay
City Urban Renewal 101
5/20 City
Council/GURA Meeting
5/20 GDays
Committee Meeting
5/21 EDCTC
Meeting
5/22 Port
Commission Special Meeting (8am at City Hall)
5/22 OBDD
Meeting at POTB
5/23 HR
Course at TBCC
5/23 Court
Date
5/24 ODOT
Meeting re: Wharf
5/25 Blessing
of the Fleet (Sat.)
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