POG Manager Report 6/29-7/5
+ Submitted
monthly Connect Oregon report.
+ Requested
and received support for pushing the Commission’s regular meeting to July 17th
from the 10th. Sent notice to papers alerting the public and updated
posted agendas. This should allow staff to provide more information for agenda
items difficult to obtain due to the July 4 holiday.
+ Office
was closed for Independence Day. Back in office Friday.
+ Employees/supervisors
began signing/dating all time cards. Port employees are extremely dedicated to
the work here. This new sign-off requirement is needed for managing and
controlling the use of compensatory time and for management to ultimately
determine if additional staff is required.
+ Development
of draft resolution changing the work week. One minor issue that came up during
the time sheet review was compensatory time generated every other week when
maintenance crew takes time off on Friday for working the preceding weekend.
With the current workweek beginning on Monday, the subsequent weekend time work
resulted in 1-1/2 time accumulated in comp time. By starting the workweek on
Saturday, the employees can still have the three-day weekend every other week
without incurring extra comp time.
+ Two
hour meeting with CM John O’Leary discussing mutual matters.
+ Tried
to record the Connect Oregon Acknowledgement of Assistance with the County only
to be turned away by the Clerk’s Office that the State of Oregon needs to
provide the Port with a “Consideration” before the County will record the
document. When staff talked to the State, they disagreed that it was necessary,
so we’ll hopefully get this sorted out once everybody is back in the office
next week. Surveyed other CO recipients to find out what they did.
+ Likewise
with EDA, a series of legal descriptions and EDA docs were received by Ken
Valentine and taken back to PDX so he could formally mark them with his
engineering stamp after which they’ll be mailed to Bill Sargent for his review.
These items will also be recorded. Once these items are recorded, the Port can
begin submitted reimbursement requests.
+ Check
in with Nina DiConcini regarding the old 900-J permit expiration. (It’s been
over two years since this was brought to DEQ’s attention.) She indicated that
DEQ is opening up applications and that she’d love to meet with me to discuss
beginning the process. Will wait until after session is over so Mark Landauer
can sit in.
+ Wrote
letter to Vern Scovell asking for planning level cost estimates for disposing
of 25k cy of dredge materials (1) in-stream, (2) our 7-acre site, and (3)
Kincheloe Pt. site. This material will be useful for the Port Commission in
determining value of the port’s 7-acre site abutting Jerry Creasy Way as part
of their visioning process this summer.
+ Will
need to talk to the County about adding a dredge disposal site perhaps behind
the training jetty in Barview. The closest alternative right now is Kincheloe,
but it might make sense to see if the County Planning Commission would consider
adding a site in Barview that could support the north jetty areas that have
been identified as potentially failing. I will contact Laura Hicks, USACE, to
see if they’d support the effort.
+ Received
proposal from Ken Valentine on July 3rd for the completion of the
wharf design and preparing the bid docs. Will need to review with earnest next
week for Port Commission consideration. I did request from Ken to submit an
adjusted project budget to reflect this change. This proposal will greatly dip
into the port’s reserves as it will not be eligible for reimbursement by EDA.
+ Ray
Buchegar, FBB Federal Relations, forwarded email from BoatUS advocating the
Hill for small ports support in the WRDA bill. BoatUS representatives have met
with the Port of Garibaldi over the last two years during our trips to DC.
+ Building
Inspection completed this week on the apartment building in an effort to
upgrade the structure. There was quite a mess left by the tenant and the
deposits will be forfeited. I signed a letter indicating the port’s intent to
the previous tenant. We’ve been receiving interest in renting the building and
may do so after it’s cleaned with the caveat that the Port may be making
upgrades in the next year or so (budget permitting).
+ A
series of email/in-person conversations with the City regarding city sign code.
The Port may want to consider a sign on the bay-frontage side of our office
lettering mariners know that our building is the port office. We may want to
ask the planning commission to “interpret” whether “site front” could include
water frontage in addition to the traditional street frontage (site frontage is
not currently defined). We can talk about this more on the 17th.
+ Surveyed
ports for recent loan rates for RV park upgrades.
+ Thanks
to Chris Miller for getting wifi up and running in the RV park! Nice work,
Chris!
+ Forwarded
POG’s executive search information/materials from 2009 to Port of Newport
commissioner.
+ Most
recent set of HHPR invoices (pre-construction planning) turned down for
reimbursement by IFA. Will need to follow up when officer is back from
vacation, but we’ll lots of other invoices to submit.
+ Followed
up with Garibaldi Charters (letter and phone calls) to get details for lease.
Was told that they wouldn’t have sales agreement finalized by July 1, so not
sure what their next step will be.
+ Met
with Leaseholder Kelly Barnett and City Planner Jay Sennewald to discuss use
and sign issues. Kelly may need to apply for a conditional use to have his
recreational fish processing and retail sales business. Follow up conversations
with Barnett.
+ Followed
up with City and Dave Olson about installing temporary parking signs in front
of fish cleaning stations. Will be brought to Port Commission for approval on
the 17th. OCSR train riders have impacted our facilities greatly.
New parking spaces in front of Old Mill should help the parking issues.
+ Port
staff pressure washed TEP roof removing moss/dirt.
+ Bought
logo space for Port in Garibaldi Visitor’s Guide. There will be a lot of
information in the guide on port activities and amenities.
+ Conversation
with upset moorage holder about “lost” payment. We have no record (the port has
three levels of backup for just this reason) and the moorage holder has no
receipt. May come to Commission meeting. Directed staff to identify all contact
and history with individual for commission packet in case he does show up.
+ Michele
Bradley, POTB, has set up Commissioner training for Thursday, July 25th
at 9:30am with working lunch. Wrap up at 2:30pm.
+ Inquiry
by consultant about dredge permitting contract. Noted that its on my to-do
list.
+ Had
several email exchanges with Blair Smith. Two issues for proposed boatwash: (1)
design considerations and (2) lease terms. I sent a formal letter about what
the port needs to draft a lease (nothing has been received). I emailed and left
voicemail messages about getting a 3D image (similar to what the port received
from R Sanitary) and a summary of building materials/colors. Haven’t received
anything. As of this week, I don’t believe the Port has enough information in
to move forward. Hoping we’ll get more next week.
+ Scheduled
meeting with Ray Buchegar, FBB Relations (lobbyist), for Friday, Aug. 2nd
at 1pm at the port office.
+ Conversation
with another upset moorage customer who wants permanent moorage, has a seasonal
pass (payment plan) but has not followed port rules: parks wherever he wants
and late payments. Have basically indicated that daily rate will be in effect
and that six month passes are available for actively fishing commercial vessels
only.
+ Hour
long meeting with Scott Keillor to go over Vision Plan proposal. Several
changes have been made, so he’ll be re-submitting proposal on Monday. (Still
looks very good.) Have also submitted OBDD Ports Marketing grant application
toward the project. I did have a nice conversation with Sen. Johnson who will
support our application.
+ Helped
Dave move a transient boat that was parked in the wrong spot.
CALENDAR UPDATE NEXT WEEK
7/8 GTC
Meeting
7/8 attending
Rockaway Beach Tourism Commission
7/10 new
network copier/printer delivered
7/11 NOHA
meeting
-###-
