POG Manager Report 11/17-30

POG Manager Report 11/17-30

+          Attended City Council Meeting on the 19^th to discuss zoning issues and Port affairs.

+          Attended GTC Garibaldi Days Committee meeting.

+          Staff was off for the Thanksgiving holiday on 22^nd and 23^rd.

+          Attended NOHA finance committee meeting in Warrenton.

+          Drafted Resolution adopting a process for the port manager’s annual evaluation. Should be codified into the Personnel Rules. No difference than what we’ve been doing; just formalizing the process.

+          Received GTC packet for next Monday.

+          Talked to various tenants to update contact information.

+          Discussion with Portland Aquarium who is interested in drawing water for their aquarium (off of Hwy 99 in Oak Grove). They plan on pumping 6k gallons of water from our docks to transport back to Portland. Charging a guest moorage fee of $30 a day for use (rate resolution). It’s a new business and they may be asking for the Port to sponsor some portion of their tourism business.

+          Received notice to proceed with ConnectOregon agreement.

+          Reviewed long- and short-term disability documents with Office Manager. Staff is working to develop an employee guide for when disability claims need to be filed.

+          Reviewed invite to TEP Annual Public Meeting for Dec. 10 at TBCC.

+          Discussed idea for a boat wash business on the corner of American Ave. and S. Sixth St. Conversation with assessor’s office for determining real market value for the approx. one acre lot.

+          Reviewed new party leadership in Salem.

+          Dave and engineer met on Friday to discuss RV park project.

+          Follow up with SDAO on insurance claims related to storm damage. Primarily Tillamook Bay boathouse, restrooms and signage.

+          Received audit reports. Processed paperwork. Uploaded .pdf of audit to website.

+          Conversation with County Commissioner Tim Josi regarding issues relating to future of OCZMA.

+          Conversation with County Commissioner Mark Labhart regarding county federal priorities workshop in new year and indicated the Port’s interest in having the Tillamook Bay jetty system considered as a top priority.

+          Researched correct date and time for Rob Trost opening in Tillamook. Suggested that port commissioners in Tillamook stop by on Thurs. Dec. 13^th at 4pm to congratulate Rob on the new store.

+          Conversation with Ray Buchegar, lobbyist, on who jetty support letters should be addressed to this year. Letters can be sent to The Honorable Jo-Ellen Darcy, Asst. Sec. of the Army – Civil Works, 108 Army Pentagon, Washington DC 20310-0108. Cc: Col. Eisenhauer of the Portland District, Sens. Wyden and Merkley and Rep. Schrader.

+          Discussed OPPA proposal with Mark Landauer that OPPA begin asking for port by-laws to house on the OPPA website as ports will be looking to update their governance documents as part of the Strategic Business Planning process.

+          Discussed by-laws with Bill Sargent, port attorney, and asked him to review document before December meeting. Also sent request to OPPA, Dave Harlan at OBDD, Oregon Govt. Ethics Commission (OGEC), and Louann Ritchie at SDAO. POG by-laws are 95% done for commission review in December. Sample is uploaded on Port’s website.

+          Received agenda for Ports Legislative Summit at the State Capitol for Dec. 13^th from 10am to 4pm. Commissioner Folkema has RSVP’d.

+          Read notice on continuing Marine Reserve process and ODFW continues to seek public comment on their Draft Work Plan. It’s now available on their website. www.oregonocean.info/marinereserves

+          Conversation with Jeff Schons and Mary Jones about Pelican plans. They’re still interested in Garibaldi as a long-term (3 to 5 year) destination perhaps tied in to the Old Mill development.

+          Conversation with Patrick Mayer, Oregon Agriculture Dept., regarding continued export limitations on live crab. Sounds like US Commerce is still hunkered down on continued pressure from Asian markets to force multiple federal checks on product which makes it more difficult for product to make it to Asia in usable shape. Mayer also shared documentation on state’s oyster production numbers. Tillamook Bay and Yaquina Bay are neck and neck as the state leader in oyster production. http://www.oregon.gov/ODA/docs/pdf/pubs/agripedia_stats.pdf.

+          Port dump truck has seen better days and Dave Olson, Maintenance Manager, has asked that we look into replacing it soon. Began researching cooperative purchase agreements with states of Oregon and Washington about looking at used or fleet trucks. An agreement between the Port and State will allow us to purchase budgeted equipment/services as potentially cheaper rates.

+          Conversation with Dave McCall, County Solid Waste Management Dir. Sent information regard Coffin Butte Landfill (http://www.wou.edu/las/physci/taylor/g473/coffnote2.pdf) as this information was needed as part of the Port’s EDA grant application.

+          Finished final touches on ODOT STIP application. Collaborated with Scott Keillor and John O’Leary. City sent application to ODOT on Tuesday. Cross our fingers!

+          Received digital copy from Georgia York, OCZMA on commercial fisheries report. Posted to POG’s Facebook page. Also read materials related to OCZMA funding history.

+          Rockaway Beach received commission’s letter of support for wayside parks project. They submitted their application last week.

+          Scheduled to attend Bay City City Council meeting on December 11 to ask for Council support for jetty system and to give an update on port affairs.

+          Narrowed dates for Washington DC jetty/wharf lobbying trip to Feb. 26^th or 25^th. Will be there for one day; five meetings.

+          Worked with Office Manager to project personnel costs for current year to correct any issues related to personnel changes and to get a head start on next year’s budget. Began drafting budget calendar.

+          Reviewed customer service training through Workforce Oregon. Q Care program is a great, free program for any business (ports, too) that deals with the public and wants to find training opportunities for their staff. The GTC has been discussing ways of getting businesses training opportunities.

+          Trying to find volunteers to help with the fishing tank during Garibaldi Days. Interested?

+          Received call from Karen Nelson, USACE, about beginning dredging process for boat basin.

+          E-mailed Tom Simonson that we will be returning the USDA-RBE grant for the pier’s end boathouse as we’ve been unable to secure matching non-federal funding before July 1 of next year. It’s too bad as USDA has worked with the Port to change the Scope (a few times), but we’ve been unable to get $15k in matching funds together.

+          Met with staff and OTAK engineer to review RV park utility upgrade. He’s recommending that we reduce the number of spaces from 62 to 48 due to park standards. Spent some time analyzing daily park use to determine how many days we actually have had more than 48 RVs in the park. May take a day or two to fully determine financial impacts.

+          Received press release from Port of Cascade Locks that their Executive Director, Chuck Daugherty, will be leaving the port at the end of the year.

+          Developed rough draft budget for GTC; went over numbers with Gene Tish.

+          Collaborated with Lisa Phipps, TEP, regarding her interest in meeting economic dev. Directors at the various coastal ports. Shared names, contact information and other insights with her.

+          Also talked about issues related to Lake Lytle, the county boat launch and issues related to invasive species. As you know, a lot of boaters “clean out” the salt from their motors by running in Lake Lylte. ODFW is looking for a possible spot for a boat wash, which could be a good tie in with Bryce Smith who is interested in putting in a commercial wash somewhere at the port.

+          Reviewed comments made by Bill Sargent regarding bylaws. Made changes.

+          Received comments from Shalini Basal, Seattle EDA program manager, regarding our submitted answers from Nov. 16^th. Forwarded comments to Ken Valentine and will follow up next week.

+          Helped Mark Landauer, OPPA ED, track down contact information for the Port of Coquille River. POCR is a very small port (much smaller than Nehalem) located in Myrtle Point.

+          Distributed agenda for next Commission meeting to Irish’s Mooring and visited with the folks in there about port affairs.

+          Dropped off materials at Bay City City Hall for inclusion in their council packet. I’ll be making a presentation at their next meeting.

CALENDAR UPDATE NEXT WEEK

12/3     GTC Meeting

12/4     OPAC Meeting at POTB

12/6     NOHA Meeting

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Dungeness Crab Season right around the corner

http://www.opb.org/news/article/feeling-crabby-on-the-coast/

Port of Port Orford on OPB

http://www.opb.org/thinkoutloud/shows/our-town-port-orford/

Oregon Public Broadcasting has been posting podcasts of community interviews through their "Our Town" programming. I happened to catch the Port of Port Orford program at lunch today.

The Port of Port Orford is one the most unique ports on the entire west coast. They land about as much commercial fish as Garibaldi, but they don't have a marina. Their entire fleet is lifted out of the water and stored on their wharf when they're not fishing. Very unique set up.

Unfortunately, they need constant dredging as it becomes more and more difficult for those fishing vessels to belly up to the wharf in order to get hauled out. They are not unique and I think the OPB broadcast does a good job of shining a light on that specific problem.

POG Manager Report 11/10-16

POG Manager Report 11/10-16

+          Attended and assisted Port Commission at their regular meeting on the 14th.

+          Conducted staff meeting on the 15^th.

+          Work session with Mark Ellsworth, Gov. Kitzhaber’s office, on developing language in support of the US Army Corps for the South Tillamook Bay jetty.

+          Article in Columbia Pacific Business Journal about Pelican Brewpub looking to expand it’s retail operation. Inquired to owners about opportunities in Garibaldi.

+          Scheduled conference call for December 4^th with PNWA regarding recent Harbor Maintenance Trust Fund (HMTF) activity. Several email exchanges with state lobbyist as well regarding WRDA discussions in Washington D.C.

+          Worked with Ken Valentine, Wharf PM, on developing two project budgets for wharf. One, for $6.0MM and another for $4.6MM. The smaller budget backs out the road improvements and support piling on the south side of Commercial Ave. Also developed budget for EDA forms that were due today.

+          Formalized ConnectOregonIV grant agreement documents for $1.6MM and mailed to Salem.

+          Conversation with Port of Grays Harbor regarding guest moorage policies.

+          Received and read OCMA meeting packet for November 29-30 meeting in Newport. Helped Commissioner Barnett with reservations as our Port representative.

+          Began inquiring about Port Commission’s lobbying trip to Washington DC tentatively scheduled for late February 2013.

+          Reviewed proposals by EMS for maintenance dredging professional services. The Port Commission will be looking to add funds in next year’s budget to begin the permitting process. Last dredge was in 2007 and the Port has historically dredged every five to ten years.

+          Coordinated USACE FONSI document summarizing environmental impacts on wharf project with US Commerce.

+          Reviewed packet for Monday’s Garibaldi Days Committee meeting. Followed up with city staff to see if they could include a copy of the last GDays P&L and subcommittee assignments.

+          Received reminder from IFA about Port’s need to provide O&M manual related to the loan for the RV Park. It’s due by the end of November.

+          Spent considerable time, reviewing preliminary wharf project invoices to determine eligibility for reimbursement by the state. Will need to continue reviewing invoices, scopes of work and coordinating with PM and state to ensure the port receives the full intended reimbursement.

+          Discussion with wharf PM about whether to pursue Design/Build (DB) or Design/Bid/Build (DBB) contracting method. EDA may be amenable to an alternative contracting method.

+          Several conversations with city staff regarding EDA inquiries into city’s utility capacity in conjunction with wharf project. Basically the city is using about 15% of it’s current water capacity and 25% of its current wastewater treatment capacity which means that there’s plenty of room for growth in Garibaldi.

+          Solicited price quotes for budgetary purposes for a tourism brochure (four color, 20k run) for consideration by the Garibaldi Tourism Commission.

+          Filled out a $3k grant application to SDAO for loss control measures around the port. 50% grant for sidewalk repairs, security fencing and cameras.

+          Staff working on obtaining three quotes to replace stolen steel plates for dock repairs.

+          Conversation with Oregon Coast Scenic Railroad about their wanting to move the yellow ticket booth in Lumberman’s Park. If the Lion’s Club is fine with it (they’re the tenants), then I think it could be an improvement to the Park. I inquired about the OCSR’s vision plan as it’s critical that the city, port(s) and OCSR work together to develop that portion of Garibaldi from US101 to the waterfront comprehensively.

+          Submitted Commission’s Best Practices survey to SDAO which should result in significant savings in our premium.

+          Reviewed Tillamook Chambers website and inquired about adding content to it promoting the Garibaldi waterfront. Justin was very supportive and basically told me to submit content. Will do next week.

+          Discussion with Oregon Public Ports Association managers group about how port commission’s delegate authority to their managers. Port of Garibaldi does so through three policy tools: job description, employment contract and annual performance review.

+          Added new Port Manager’s blog on website.

+          Shared STIP grant application with John O’Leary and he’s signed off on it. App is due November 27^th so we should be done early.

+          Prepared memo to Seattle Regional Office, EDA, submitting information that they asked for regarding our $3.0MM non-binding award letter. Needed to clarify the Port’s local share and list of businesses that would benefit from the project. Also discussed export opportunities as that’s of interest to US Commerce right now. Submitted updated budget ($6.0MM, but also have a $4.6MM one as well.) Provided statistics from DEQ regarding solid waste management access to Garibaldi, city of garibaldi water and sewer systems. Environmental check off list from Biological Assessment that we completed last year and titles for port-owned land. Preparation of this took about ten hours this week.

CALENDAR UPDATE NEXT WEEK

11/19   Garibaldi Days Committee Meeting

11/19   City Council/GURA Meeting

11/20   EDCTC Meeting

11/20   Lions Club/OCSR Meeting

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POG Manager Report 11/3-9

POG Manager Report 11/3-9

+          Attended Garibaldi Tourism Commission (GTC) meeting.

+          Half day off on Nov. 7 due to sickness.

+          Attended NOEA/Col-Pac Meeting in Astoria.

+          Research customer service training options for local businesses; forwarded info to GTC members. We're interested in seeing if local businesses are interested in training opportunities for their employees specifically on how to engage the public.

+          Researched print and design costs for a tourism brochure for Garibaldi. Waiting to get quotes back from various vendors and will forward to City Hall.

+          Obtained several economic impact studies regarding job creation from Shawna Sykes, Workforce Oregon. Forwarded to OPPA to be included on their website.

+          Reviewed dredge permitting proposal for maintenance dredging of our boat basin from a local vendor. To be included in commission packet addendum.

+          Spent considerable time filling out the reimbursement request to IFA for preliminary wharf work. Several hours trying to get the PM’s billing $$s to equal the state’s budget. Huge undertaking that took more time than it should have.

+          Email from boathouse tenant transferring his deposits and rental agreement over to his roommate. Ian will be moving out within 30 days, but Steve will be staying through the winter.

+          Responded to peer port manager, regarding Gariabldi’s management authority. Shared various resolutions, employment contract and budget showing our process for how the commission delegates authority to management.

+          Reviewed statewide results on various local government taxing measures.

+          Know of at least two port-related individuals who submitted letters of interest to serve on the Tourism Commission. Shared information with port contacts and attempted to increase communication between port community and tourism commission.

+          Have been keeping up on various activities in Washington DC from PNWA and State Lobbyists, Ray Buchegar and Peter Friedman.

+          Conversation with Cheryl Spellman at Hudson about insurance renewal.

+          Spent most of week preparing staff reports for board packet.

+          Had a visit from a recently-left tenant regarding the tax bill he received from the Port. Similar issue to another tenant as well. If you have a lease on July 1, a full year of taxes is generated on the property. The County does not pro-rate taxes, as the port is exempt from paying taxes, and the full year tax bill is passed along to the tenant on July 1. Clearly the tenant was upset in spite of the provision in the lease agreement and may attend the commission meeting to look for relief. Again, I’m reluctant to set a precedent that forces the port to pay for taxes that we would normally be exempt from paying.

+          Reviewed grant application with Scott Keillor including edits and review by ODOT staff. Looks like the application is ready to go and emailed to John O’Leary for this review.

+          Getting updated quotes for stolen metal fittings for dock project. Will purchase after getting insurance claim.

+          Received and reviewed OTAK proposal for RV park services. Pared scope of work to meet budget, but port will still get a very usable product for upgrading the utilities. Recommending approval.

+          Conversations with various port commissioners.

+          Sent out tax bills to tenants this week; always a fun experience. L

+          Followed up with SHPO (they had received an incomplete report), sent them corrected report and received approval letter for wharf project.

+          Follow up with Joanne Smith, EDA, Ken Valentine, Port PM and the rest of the Seattle Dist. Team to review the non-binding letter of obligation. Discussed several issues including preferred contracting method. Ken would prefer to stick with Design/Build and EDA may be open to considering that approach.

+         

CALENDAR UPDATE NEXT WEEK

11/12   Veteran’s Day (Office Closed)

11/13   Kevin’s Off

11/14   Port Meeting

11/15   Staff Meeting

11/15   Hudson Insurance

11/15   FACT Meeting

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