POG
Manager Report 9/21-27
+ Meeting with Scott Keillor to review schedule for Vision
Plan. Received Stakeholder flier to review. Hope to start contacting folks next
week.
+ OPPA Executive Committee conference call.
+ Meeting with tenants, Fire Chief Marugg, Sheldon Oil to
discuss gasoline tank upgrades at Big Tuna/TB Boathouse. Good meeting to
discuss safety access issues before tenants apply for expansions.
+ Attended OPPA Conference in Hood River. Best session was
the landlord/tenant session given by Jeff Bennet, Shrader Ramis. Take aways:
inventory or all land/submerged land/leasable buildings; adopt an
acquisition/disposition policy (Bennet has a model plan that OPPA will put on
website); know historical uses of property; identify access for transportation/utility
services; identify “common area maintenance” areas and charge for those
services while explaining what the port’s responsibility will be; prefers using
Letters of Intent for negotiating major components of a possible lease;
Discussed differences between Triple Net Lease (full tenant liability) to Full
Service Lease (full owner liability); Use “work letter” to lay out all
responsibilities that will occur before a lease begins (such as up front
improvements); Summarize lease in a “Lease Brief” and have easily available;
Recommended that tenants have a minimum of $2MM general liability coverage;
Never accept parial rent. If termination is necessary, re-instate performance
obligations before terminating. Comply will all notice requirements. Port will
be working Jeff’s firm to prepare new leases with probably new construction on
the wharf. Also heard from Matt Garret, ODOT Director, during lunch key note.
+ Obtained all insurance/bond disclosures from Bergerson and
subs; forwarded to EDA. We did have to request a waiver of a “Building”
coverage since this contract is a demolition contract. Submitted Notice to
Proceed. They’ll be using the rough ramp behind the fish cleaning station next
week starting on Tuesday. Left a message for Kayak Tillamook that they may want
to avoid launching from that spot next week as Bergerson begins mobilization.
+ Continued to respond to potential bidders on projects. Over
35 copies of the bid documents have been downloaded from the service websites.
+ Updated information for the temporary maintenance yard to
the city. Including temporary electricity would require a conditional use, but
it doesn’t appear that a refrigeration unit will be going in. The Port did
obtain a preview of the flood plain maps that are set to be released this
spring and the area to the east of Jerry Creasy Way is out of the “new” flood
plain. This will be helpful if any development were to occur in this area.
Finished SOW, received EDA blessing and scheduled a pre-bid for the
installation for Oct. 2nd. Will rent fencing.
+ Jess was sick for part of Monday… ‘tis the season!
+ We confirmed with EDA that contracting with NOEA would not
be a problem as Val Folkema serves on that board as well. EDA approve a
contract and noted that there would be no conflict with her serving on both
boards.
+ Followed up with Karen Nelson, USACE, to let her know that
our wharf project has changed since the original application. Biggest change is
the removal of a proposed seawall replaced with additional pipe pile; also 2500
cubic yards of rip rap and base rock will be installed. (The original permit
said 2000 tons?) Either way, USACE thinks the change is beneficial and will
give NMFS 30 days to review, but should be good to go. Better to get this stuff
cleared up before final bid docs go out.
+ HR interview location scheduled for coast guard station.
+ Facilitated information on a small estuary parcel by
Hobsonville owned by the Port. Have actually received interest upon
acquisition. Put real estate agent in touch with assessor’s office to help
obtain more information.
+ Confirmed that ROW improvements are at 30% design for TIGER
funding. Port may want to approach with Design/Build approach.
+ Issued CM Addendum affirming qualifications based selection
followed by contract negotiations.
+ Scheduled meeting with USDOT for Tuesday, October 29th
to visit TIGER project.
+ Received updated engineer’s estimate for wharf project.
+ Received first grant disbursement from EDA. WHEW! It’s
real!
+ Filled out and submitted CO monthly and EDA Quarterly
reports.
+ Received word that city will be speeding up the SDC process
for taking care of the carwash project fees.
+ Received updated budget acceptance from EDA based upon
newer information. Bottom line is the same; just clarifying categories.
+ Began process for setting up ACH transfer from
ConnectOregon, similar to EDA.
+ Received SOW from The Spot for improvements to the lease.
Recommended talking to permitting agencies to find out if project is an
improvement or addition. Tenant will also need to come up with cost estimates
for work to share with Port Commission.
+ Fine-tuned some spreadsheets to accurately reflect grant
requests and expenditures. Want to get on this early!
+ Commissioner Daniels requested a copy of the General
Construction Specifications and will be re-writing several sections that did
not meet his expectations. I did email Jennifer Purcell, DEQ, to find out if
the state has preferred language for preventing construction debris from
entering the storm system. Forwarded information to port engineer.
CALENDAR
UPDATE NEXT WEEK
9/30 NOHA Adhoc Meeting
9/30 COIV Report Due
10/1 EDA Quarterly Report Due
10/1 CM Bid Opening
10/2-4 PNWA Conference (Comm. Barnett)
10/2 Yard Install Pre-bid
10/3 NOHA Meeting
10/4 General Pre Bid
10/4 Meeting with Sen. Johnson/State
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