POG Manager Report 9/7-13
+ Staff met with PUD regarding RV Park/Boatwash trench and disconnection of powerline on Commercial. Received workorder and invoice for Commercial Ave. work.
+ Met with Sheldon Land Clearing to discuss Prevailing Wage requirements and to assist with invoicing to meet federal requirements. Willie McDonald did a great job on the building demolition and finished six days early.
+ Attended Wage & Hour seminar at TBCC with Office and Maintenance Managers.
+ Attended Regular Port Meeting on Wednesday.
+ Meeting with surveyor to review placement of maintenance yard on Jerry Creasy Way. Drew approximate locales for yard, wrote letter to city planner and filled out land use application to city for a temporary use. Submitted application and material on Friday morning.
+ Two brief phone calls with Scott Keillor to discuss Vision Plan. Pinned two dates for public town hall meetings: December 10th and Marc 18th. October 21st and 22nd will be the kick off for interviews. Scott will be preparing a one-page summary of the process for staff to distribute to community and interviewees by end of September
+ Received 90% construction drawings from Steve Entenman. We’re on schedule! Also received draft bid docs from Ken Valentine and distributed to EDA, ConnectOregon and OBDD. Calendar next week will be busy with wharf activity.
+ Responded to peer listserve on public contracting provisions for local vendors.
+ Reviewed planning commission agenda and packet. The Spot’s conditional use application will most likely be approved by the commission.
+ Followed up with tenant regarding lease modification. Billing was received but without the signed lease mod. Continue to follow up.
+ Confirmed with ODOT and USDOT officials that the TIGER award will be administered through MARAD, as opposed to FHWA. This is good news as our NEPA categorical exclusion checklist assumed MARAD rules.
+ Conversations with (and congratulations from) EDA regarding TIGER award, but they wanted to confirm that none of the EDA work would be matched with TIGER (other federal) funds. I was able to confirm this and will stress this to US-DOT through the introductory period.
+ OPPA Conference attendance sign-ups are a little light so helped ED with pressing some peer ports to attend.
+ Received links and material from OPRD for their Local Government Parks Grants next spring. Port should be in a good spot to write an application for the Commercial Ave. park element on the sight of the Doug’s Diving business. #1 priority in port’s parks plan. Elements of the park could be similar to the Rockaway wayside project. P
+ Lots of conversations with folks regarding prevailing wage rules/certification for owner/operator/sole proprietor who normally doesn’t have payroll. Our auditor who will be doing the single audit gave great advice and said that the payroll is the main trigger.
+ Pulled material together and submitted first payment reimbursement to EDA. Quickly received approval from our PM and should be getting payment quickly. Once prevailing wage documents are confirmed with Sheldon, check is ready to hand off.
+ Pulled material together and submitted first payment reimbursement to ConnectOregon (CO). This was a little trickier, but was able to put together a spread sheet that should suit their needs.
+ Talked to Port Orford Manager and Commission regarding their SBP process. They’ll be focusing on dredging.
+ Read article in Statesman Journal that the state of Oregon will begin dredging low use ports this year. Garibaldi will get a chance in the next year or two if things pan out. This is very positive news for small ports on the Oregon coast.
+ Said goodbyes to Hank Bynaker, Port of Astoria CEO, who resigned earlier this week.
+ Fielded several calls from interested bidders on various proposals and issues.
+ Asked to submit summary of TIGER leveraging strategy to be shared with the Senate Rural Communities and Economic Development Committee. Basically, it’s an effort to encourage the state to fund projects especially if it can leverage additional federal and local funds.
+ Registered for OPPA Conference in Hood River later on this month.
+ Received three informal bids for grant administration. Working with NOEA and EDA to finalize contract next week.
+ Reviewed a Paid Time Off spreadsheet from auditors. Need to tweak to fit port’s policies.
+ Responded to listserve request on occupancy rates during winter in RV park. Not surprisingly it is the lowest time of the year. Port of Siuslaw occupancy during November through April is 12, 9, 12,12,15 and 20%. Garibaldi for those months was 36, 32, 31, 34, 40 and 54%. Compared to the year before, however, our occupancy is down 5%. I believe this is because we’ve been slowly discouraging long-term rentals in the park.
+ Conversation with Lion’s Club about drainage issues at Lumberman’s Park. They’re working with city as well to see if there are any issues related to covering the ditches between the park and road with culverts.
+ STIP approved projects were released this week. Garibaldi wharf project was lowered to #13 priority, but it’s good news that it’s still on the list. Chances are it won’t be seeing any Enhance funds from ODOT.
+ Commissioner Barnett will be attending both OPPA and PNWA conferences this fall.
+ As part of vision plan will be a parking spaces analysis at the port. Obtained typical parking measurements for boat/trailer from OSMB and a similar chart is located on the city’s website for regular vehicles. Also printed out Google earth maps of port locations and will begin quantifying parking spaces and numbers by types.
+ Working with maintenance staff to schedule time off during winter. Also discussed purchasing an “on call” phone for whomever is on weekend duty. Past practice has been to call employees’ personal phones. New trial policy will be to have a single emergency phone and the staff coordinate who controls the “bat phone”. Should more fairly spread out weekend duties.
+ Executed contract with BergerAbam for Vision Planning effort.
+ Had computer tech come in and help with problems related to email servers.
CALENDAR UPDATE NEXT WEEK
9/16 Jessi at Healthcare Reform Workshop
9/16 Bid Opening for Deck Demolition/Low bid to funders
9/17 Staff Meeting
9/17 EDCTC
9/17 Hudson Insurance
9/17 EDA / NOEA Conference Call
9/18 Wharf General Contracting Bid Docs released
9/19 Wharf CM Last Day for Comment
9/19 FACT Meeting
9/20 Wharf Survey Completed
9/20 Wharf Deck Special Meeting to approve Contract.
9/20 Dave’s Off
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Kevin Greenwood, Manager
Port of Garibaldi
402 S. Seventh St.
P.O. Box 10
Garibaldi, OR 97118
(503) 322-3292
(503) 812-6804 CELL
www.portofgaribaldi.org
Port of Garibaldi
402 S. Seventh St.
P.O. Box 10
Garibaldi, OR 97118
(503) 322-3292
(503) 812-6804 CELL
www.portofgaribaldi.org
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