+ Reviewed draft financial (audit) letters and reviewed with
Port Commission. Approved signatures.
+ Reviewed
insurance limits with Cheryl Spellman on our leasehold certificates.
+ Learned that
the Port will be responsible for paying a BOLI fee (1/10 of 1%) that had been
unbudgeted. It’s not a budget buster but a surprise nonetheless. The fee is
paid on all federal construction contracts and services the regulatory aspects
of BOLI.
+ Submitted
information and a draft letter to the Barview-Watseco-Twin Rocks Neighborhood
Association for support on the north jetty.
+ Finished
board packet and distributed to members.
+ Finalized
review of Maintenance Manager’s timesheet after it was determined that the
position is non-exempt. (New job descriptions now list the position and
Maintenance Supervisor.) This will result in a payment for overtime that had
initially been considered as “flex” time. It’s important that this issue get
resolved as it violates state and federal employment rules. It will also remove
the liability from the Port’s balance sheet.
+ Coordination
of grant administrator (GA) and funders to get the process ironed out. It
always takes a month or two of working out the kinks and the holidays were in
there as well. This process is important as it assures that our contractors
will be paid quickly … which is a good thing!
+ Also, GA and
the Port’s auditors also had a discussion about making sure our record keeping
will meet the single audit standard. Since we will be using federal money on
the wharf project, the audit will be much more detailed. The GA is doing a
great job making sure that our reimbursement requests and record keeping are
keeping up.
+ Wooden pile
removal began earlier in the month. Took video of the old pile removal. This
will serve as insurance and proof that the pile is being properly dealt with
which is a condition of the EDA grant.
+ Correspondence
with ODFW regarding status of cultural/economic impacts required for marine
reserves. They are wrapping up their first baseline monitoring report and is
hoping to have that out early in the new year. This will be an interesting
document for the community to review and it is one of the last reports required
by the MR process.
+ Received SOW
of work from City for C/M services on the TIGER road improvements. The SOW was
also sent to Jason Morgan so he could begin preparing the RFQ process for the
engineering part of TIGER.
+ I’ve been
dragging my feet a little on the TIGER grant agreement as we await the pile
driving portion of the wharf project. There was some concern that there might
be cost over-runs and it would be important to identify those in the TIGER
contract. Early in the new year, the Port will have a better handle on
potential risks (cost overruns) and can proceed with getting the TIGER contract
finalized.
+ Continued
review and approval of CM submittals.
+ Continued
update of FY1314 weekly timesheet spreadsheets. Also finalized proof of weekly
time receipts and ordered print run of receipt books which will hopefully make
it easier for employees to fill out and submit weekly hours.
+ Received and
reviewed our general insurance coverage. Looks like we’ll be going up 10% due
to some losses this year. Even though we removed two buildings on the wharf,
the stolen equipment/vandalism plus the new truck pushed our coverage up.
+ Nice
conversation with Linda Buell about the Port’s Vision Plan. Felt that there
should be some opportunity on the new wharf for more retail opportunities to
encourage tourists to visit down into the port district.
+ Commission
President, Val Folkema, will be working to bring federal delegation (Wyden,
Merkeley, Shrader) to spend quality time in Garibaldi to view progress on the
wharf project. The Port Commission felt that making a concentrated effort to
bring our delegation to Tillamook to spend an hour or so would be more valuable
than making the annual trip back to Washington DC.
+ Received
support jetty letter from Bay City Mayor, Shaena Peterson.
+ Attended
OPPA meeting via conference call in Salem.
+ Have about a
quarter of the 110’ pile on site. Some issues with current crane and hammer,
but vibrating crane seems to be working as well as removing the more difficult
wooden pile. Vibrating crane is not preferred and the port may need to work with
Bergerson to come up with a back up plan if the current crane system doesn’t
get fixed.
+ Successful
Vision Plan Open House. Awaiting draft report of the meeting to share with Port
Commission. I believe the Commission has received lots of valuable information.
Will recommend that they have a work session (public may view but not comment)
to begin pinning down site development in middle-January.
+ Working to
get Irish’s Mooring on separate water meter. Should get finished up early in
new year and shouldn’t be too big an expense. Will definitely save them
headaches as the RV park project progresses.
+ Reviewed
draft financial documents with auditor. Minor changes but it’s important to get
it right.
+ Received
draft IGA between City and Port for CM services related to TIGER funding.
+ Received
emails from all three budget committee members that they’d like to renew.
+ Began
researching and putting options together for the Port Commission on recruitment
for new Manager (assuming contract issues get ironed out).
+ Signed off
on Pacific Rim Boatwash Sign Permit. They’re getting close to opening
+ Reviewed
draft powerpoint on the economic impact study of ports on the state’s economy.
Will forward to Commission as it’s actually very inspirational!
+ Continuing
to get more information from peers (in this case Bill Cook) on dredging
assistance. Bill is a great resource.
+ Received
Marine Insurance requirements from peer ports for consideration in annual rate
resolution.
+ Looking into
scheduling some improvements for Garibaldi Charters per agreement.
+ Discussed
lease issues with TEP; no problems they just need additional space for storage.
+ Continued
discussions about changing the spec on the 5-ton crane on the wharf. HMM will
be researching. Would like card lock system that would be issued upon
completion of training.
+ Reached out
to DLCD about the EPA denial of the state’s non-point solution control program.
The funding from EPA to the state manifests itself in local grants. This will
be a blow for a lot of the positive coastal zone stuff that the state is doing
(for example, the changing of the zone to allow for more varied uses was funded
through EPA funds.)
+ Signed off
on an extension of our audit with the state. Pretty much ran out of time to
complete some of the management analysis, but should be able to tackle it in
January.
+ Reached out
to the Tillamook Model Airplane group about taking some aerial video/photos of
the wharf project. Will facilitate with HMM and Bergerson to ensure safety
issues.
+ Still working
through issues on the TPUD easement with mill. Sent over updated 10’ x 10’
easement for the transformer that would ultimately be pulled out of their
lease. Waiting to hear back.
+ Conversations
with County and Jack Scovell about what needs to happen next on the RV park
building. Awaiting for quotes next week.
+
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