POG Manager Report 11/23-12/6
+ Meeting with Mark Tellhed, Onion Peak Design, to discuss
creating RFQ for TIGER A/E selection. Did the same with Justin Morgan as well.
+ Unfortunately the week of the 25th was pretty
quiet. I took Tuesday off due to my daughter being sick and had the rest of the
week off for the Thanksgiving holiday. Did come in briefly on the 1st
to prepare for the first week of December.
+ Responded to questions from auditors regarding accrual
times.
+ Beginning to get advertising renewals for new calendar
year. The primary advertising that the Port has done is the two page spread in
the Mile x Mile guide. This spread and the Port’s sponsorship allows businesses
in Garibaldi to pay a reduced rate to advertise in the magazine. It’s been popular
with Garibaldi businesses, but does cost the Port $5k.
+ Received and reviewed dozens of submittals from the Port’s
construction manager, most of which were clarifications from the contractor.
The biggest issue was reviewing a request for the pile to be ordered and paid
for as a lump sum in order to take any potential mystery out of the final
lengths of piling. CM recommended that the Port approve the clarification (it’s
not formally a change order and doesn’t have any detrimental cost affects to
the port.)
+ USCG has some concerns about the Ebel house barge and I
assured the master chief that the port did not encourage the Ebel’s to anchor
in crab harbor. We’re all very cautious about whether the housebarge will make
it through the winter unscathed.
+ Had a lengthy phone with Scott Keillor and Dave Sacamano
regarding the image boards for the Vision Workshop on the 10th. I
think we worked through a lot of issues so that the boards will make the most
amount of sense to people that stop in for the workshop. Also followed up on
press releases and will be on Tommy Boye’s webcast show Friday morning.
+ Interview with Joe Wrabek for a cover story on the
Headlight Herald promoting the Vision workshop. Was good publicity for the
workshop and also included a sidebar on the progress on the wharf project. Lots
of good feedback from folks who read the article. I also worked with the HH ad
department and will run a ¼ page add in this week’s paper promoting the
workshop.
+ After discussing matters with the Port’s CM and engineers,
it may be difficult for the road/utility improvements to get finished in
summer/fall of 2014. The CM is recommending that the separate contract happen
after Bergerson is finished with the wharf which is contracted for November
2014. If the Port attempted to have a different contractor working on the road,
we could have potential for claims if something were to go awry. Since it’s not
recommended for asphalt to be laid during cold weather, the engineers are
suggesting that ROW work happen after Bergerson is done which would most likely
mean spring of 2015 before that work could be started.
+ Received feedback from Ray Buchegar on a date for
travelling to Washington DC. Preferred date at this point is February 26, 2014.
Leave on Tuesday the 25th, return to Portland Thursday the 27th.
Will share with Commission at their December 10th meeting to find
who they want to send.
+ Job shacks are on site and excavation work has begun in
preparing for the pile removal. Received and reviewed pile driving plan.
+ Received, reviewed and signed ConnectOregon monthly report.
E-mailed back to grant administrator.
+ Interview with Tommy Boye, Tillamook Cow Morning Radio
Show, primarily to talk about the Vision Workshop next week. We did go into
some unchartered topics including … professional wrestling. Link is here: http://www.podcastgarden.com/episode/0034-tommy-kevin_7538
+ Attended NOHA monthly meeting in Warrenton on Thursday.
+ Attended Tillamook County Public Manager’s Meeting on
Wednesday.
+ Received and approved proposal for off-site cloud storage
of our file server. Should cost about $300 per year which is a deal considering
how important those files are to the Port administration.
+ Received and reviewed wharf project weekly meeting minutes.
Attended by Commissioner Daniels.
+ Reviewed and commented on version two of display boards
created by BergerABAM for Vision Workshop.
+ Reviewed November financials and wrote report for board
packet.
+ Drafted final resolution updating Personnel Rules after
discussing at last staff meeting and asked for further staff comment. No
additional comment. Should be ready for approval.
+ Reviewed draft financial report from Port’s auditor and
wrote a short executive summary for Commission.
+ Asked for annual insurance update proposal from Hudson
Insurance. Our insurance is up at the end of this month. Also received feedback
from Cheryl on minimum insurance standards for port tenants.
+ Researched and wrote staff report on travel and training
budget for commission review to assist in determining lobbying plans for
Washington DC in February.
+ Research and wrote staff report on progress on capital
projects for commission review at next meeting.
+ Provided draft fee resolution showing 3% increase on most
moorage and RV park rates. Significant increase on eviction fees. Current rate
structure covers only county fees but has not accounted for significant staff
time involved.
+ Prepared draft budget calendar and contacted three budget
committee members whose terms ended last June. All three would like to renew
and commission can direct staff how to proceed.
+ Reviewed and edited draft commission annual report for
commission review.
+ Signed small contract with Morgan Engineering to assist me
develop a RFQ process for selecting an engineer for the TIGER ROW improvements.
Hopefully we’ll issue the RFQ early in new year.
+ Fielded lots of inquiries regarding port business from
citizens and commissioners.
+ Port/City potluck rescheduled for Thursday, December 19.
+ Reviewed signed and submitted monthly Connect Oregon
report.
+ Significant review and coordination with wharf team. Matt
Jackson our CM has been sharing space in my office until the job shack is up
and running next week.
+ Reviewed CM weekly report and posted at kiosk. Dave Olson
did a great job building the kiosk and installing. We’ve posted two week’s
reports and hope that it will get viewed at the end of Jerry Creasy Way.
+ Lots of discussions related to the Ebel’s house barge.
+ Some issues with Blair Smith as the City has requested that
a section of sidewalk be replaced on American Way (due to previously existing
cracks). Since the issue is primarily a city one, the Port supports the City’s
concern, though it has caused some conflict with Smith. Tried to coordinate a
meeting but no response.
+
CALENDAR NEXT WEEK
12/9 Meeting with
TIGER pre-engineer
12/10 USDOT
12/10 USACE
12/10 Vision Open
House/Port Meeting
12/11 Kevin’s off
Wed.-Fri.
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