POG Manager Report 5/11-17

POG Manager Report 5/11-17

+          Wrote agenda for May 22^nd meeting. Had guys post around town.

+          Read, edited and signed letter to Ryan Alm, letting him know that the Port will not be renewing his moorage at the end of this season.

+          Submitted application for Fidelity Bond regarding wharf project. Will cover me up to $500,000 per EDA grant reimbursement request. This is an EDA grant requirement.

+          On request of Commissioner Barnett, began surveying similarly sized organizations on their overtime policies.

+          Staff Meeting

+          Coffee with Commissioner Folkema

+          Attended Tillamook County Managers’ Meeting in Bay City

+          Pre-app Meeting with Blair Smith, Toby Taylor, John O’Leary, Jay Sennewald to discuss Port’s intention to apply for a zone change on the half acre parcel on the corner of American Ave. and S. Sixth St.

+          Completed application, found GIS satellite map and ID’d lot and obtained legal description and forwarded to city staff. Port Commission gave approval for the action in February.

+          Meeting with Todd Chase to develop new cost benefit data for TIGER grant application analysis. Followed up with Darus Peake to develop assumptions for the Port’s fishing fleet that will be used to craft a financial benefit analysis for the wharf project.

+          Began re-writing TIGER V application after receiving word that the state will be supporting the Port’s application. Also followed up with the Port’s federal delegation for letters of support to go with the stack of letters the project has already received.

+          Attended NOHA meeting in Warrenton.

+          Crafted draft resolution dealing with the management of port-owned property. Distributed to port commission and discussed individually to ensure all the bases were covered. Sent policy statement to port’s insurance carrier to advise on ramifications of such a policy. Will finish staff report early next week before the Special Meeting on Wednesday.

+          Met with Toby Taylor to review area between Garibaldi Charters and Doug Creasy’s building (basically under the Port’s highway sign) to scope out installing brick pavers to create a “pocket” park. Would like to apply for GURA grant to help with the project.

+          Signed up for the HR development sessions through BOLI and TBCC. 4 sessions include: avoiding workplace harassment, developing employee handbook (personnel policies), documentation/discipline/discharge, unemployment insurance. Office Manager Jessi Coon has taken two of the courses and will be joining me on the other two.

+          Reviewed Maintenance Manager proposal to sell flower box signage to businesses at the Port. Received sample design and cost estimate from state prison in Ontario. Using high quality aluminum signage should ensure that the signs will last and look good. It was a great idea from Dave and a way to fund the landscaping in the summer.

+          Staff was called out on the weekend to help USCG with a distress call and to seal a leak in the RV park.

+          Received and answered additional questions from TLC regarding possible interim financing on wharf project. The port may not need interim financing as both EDA and CO will remit grant requests quickly, but it might be wise to have some wiggle room. Continue to research opportunities. Also looking at an opportunity for interim/RV park loan with Columbia Bank.

+          Conversation with Mary McArthur, Col Pac, on possible loan for RV park upgrades

+          Finalized edits with Kathleen Newton on Tourism Commission site brochure. Forwarded to City Hall for next GTC meeting for approval. Brochure should be out in time for summer.

+          Reviewed OBDD grant application for Port of St. Helens as part of the agency’s peer review committee. Project (feasibility study) looks like an excellent opportunity for use of port planning and marketing funds.

+          Port will begin ordering background checks on RV park guests that will be staying through the summer. Have had to follow through on eviction process for several RVs in an effort to clean up the park.

+          Reviewed order for new crew clothing.

+          Read several updates from Ray Buchegar regarding WRDA bill, albacore treaty and other issues affecting ports back in DC. WRDA bill appears to have passed the senate which gives some hope to low use ports.

+          Discussion with Ken Valentine on incorporating “alternate deductibles” to the DB contract. Project components that could be pulled out would be (1) additional 5k in sf of wharf decking, (2) additional pile for buildings on south side of Commercial Ave., (3) installation of piling for viewing tower, (4) Commercial Ave. road/utility improvements, and (5) installation of 5-ton crane.

+          Invited Ken to Commission’s June regular meeting.

+          Reviewed Ken’s request to EDA to consider DB contract vs. Design Bid Build. EDA Seattle District has not authorized a Design Build contract (engineer and contractor team together under a single contract). Ken’s proposal was excellent and makes the case for significant cost savings.

+          Provided follow up information to Port of Newport Commissioner regarding Garibaldi’s process for hiring Exec. Director.

+          Tracking HB2656, transient room tax bill, with help of Mark Landauer.

+          Created a GTC Capital Improvement List for use in planning for eligible capital projects that can be built with room tax proceeds. Pulled projects from the city and port parks plans, a previous community hall re-design and a barview rails and trails connector. The GTC will add, subtract and prioritize the projects that will best serve tourists that could then be eligible for funding. Excellent planning tool.

+          Received GTC packet for next Monday.

+          Received positive word from Ken Valentine after a conversation he had with ODOT project engineer regarding the City’s $300k STIP application for Commercial Ave. ODOT may recommend bumping the grant amount up to incorporate water quality issues. An example would be converting the planting strip with the cherry trees into a “bioswale” feature that could serve to filter storm water from Commercial Ave.

+          Received a Lot Book report for one of the three tax lots on the wharf project. Will need to follow up on the other two TLs; perhaps have to get legal descriptions re-written.

+          Received updated County employment data to be used in our grant applications from Shawna Sykes, Workforce Analyst. Excellent resource for employment data in our county/region. Information forwarded to Todd Chase as well.

+          Coffee at Irish’s Mooring. Jim and Maighread signed lease addendum and is now ready for Commission approval.

+          Inquired in TEP grant opportunity that might allow the Port to more fully track water quality data that could be beneficial for aquaculture opportunities at the port.

CALENDAR UPDATE NEXT WEEK

5/18    Bay City Urban Renewal 101

5/20    City Council/GURA Meeting

5/20    GDays Committee Meeting

5/21    EDCTC Meeting

5/22    Port Commission Special Meeting (8am at City Hall)

5/22    OBDD Meeting at POTB

5/23    HR Course at TBCC

5/23    Court Date

5/24    ODOT Meeting re: Wharf

5/25    Blessing of the Fleet (Sat.)

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