POG
Manager Report 9/28-10/4
+ Teleconference in Salem to discuss funding/coordinating of
south coast ports dredging efforts. Feasiblity studies underway.
+ Received proposals for Wharf Construction Management
contract. Received six proposals, all qualifying. Proposals distributed to
engineers, grant administrator and myself for scoring. Read all six and scored
according to RFP criteria. We’ll touch base next week and see who’s top-ranked.
+ Hosted temporary maintenance yard pre-bid meeting at port
office/yard site. After completion, edited comments and issued an addendum
based upon input.
+ Received, reviewed and sent to Engineer various comments,
suggestions for Addendum #1 for the general contract.
+ Hosted Pre-Bid walk through with approximately 30 potential
bidders for the general contract. Good sign for the project. Did alert everyone
in attendance that a Notice to Proceed would not be issued until the federal
office were re-opened.
+ Talked to Tamara Mautner, Garibaldi Charters, about
scheduling building remodel. Should allow us time to prepare scope of work to
include the apartment as well. Most contractors are hunting this time of year.
+ Email exchange with Jeff Bennett, attorney who talked at
OPPA conference, about landlord/tenant issues. Specifically use of assignment
vs. a new lease. An assignment places some continued liability on the previous
tenant.
+ Staff helped Scott Keillor draft a press release for Vision
Planning effort. Distributed to potential stakeholders, media and posted on
port’s website, Facebook page and manager’s blog. Press release explains
pressure placed upon limited port property and reviewed schedule and
opportunities for public input and comment. Began calling stakeholders to
schedule interviews for October 21-22. Good response so far.
+ Prepared one-page fact sheet of Port’s transportation
issues for meeting at the Port with Sen. Johnson and Gov. Kitzhaber’s
transportation policy advisor, Karmen Fore. We discussed the Port’s (1) wharf
project being funded by Connect Oregon and EDA, (2) Commercial Ave. road
improvements funded by TIGER, (3) USACE/State funding opportunities on the
Tillamook Bay Jetty system, and (4) recapitalization of the Marine
Infrastructure Navigation Fund (MINiF) to help dredge the Port’s boat basin.
MINiF is the only opportunity for local governments to obtain funding for
dredging of non-federal assets. The statutory language was changed last session
to allow funds to be used in federal channels that need dredging as well.
Others in attendance were Mary McArthur, Dan Biggs, Val Folkema, Bob Browning,
Mark Ellsworth, John Helm.
+ Talked to Stan Good, EDA, on October 1st to find
out status. He was furloughed at noon on the 1st and not sure when
we’ll talk again. I did get formal recognition from Stan that he had received
our quarterly report.
+ Heard reports that a Boeing 787 was flying low (500 feet)
southbound above Tillamook Bay on Monday. Training effort, we hope?
+ Shared plans for new shower building with Irish’s Mooring
specifically distance between buildings. Agreed to add 7’ for access to their
concrete pad in back of building. Just need to confirm with Maintenance Crew
that building has enough storage for future RV park needs (lawnmower, etc.)
+ Dropped off three sets of wharf construction specs at City
Hall for land use plan review.
+ Scheduled annual commission meeting visits to Rockaway and
Bay City. Also reserved Garibaldi City Hall for Vision Town Hall Meeting on
December 10th.
+ Continuing to work through staff time off, vacations and
colds. It’s been a crazy week. Saturday when I drove through the port, there
was a line of trucks and boat trailers up Mooring Basin Dr. all the way back to
the Port Office waiting to use the boat launch.
+ Wrote summary of affects on Port projects due to the federal
shutdown and distributed to Merkely, Wyden and Shrader’s local reps, OPPA and
PNWA. Shared staff report with commission.
+ Received six proposals for Construction Management
services. Two engineers from HHPR, Mary McArthur and myself will be reading,
reviewing and scoring the proposals based upon criteria in RFP. Main criteria
are experience and approach to project. There are three proposals that really
stood out and one in that group that had a few more marine projects. Looking
forward to comparing scores early next week.
+ Hosted Pre-bid meeting with local contractors (4 showed up)
for the temporary maintenance yard installation. Will be installing 10,000 sf
maintenance yard and capping the top of the overflow parking lot for use during
the wharf construction project.
+ Sent staff to look at storm drainage issue on So. Sixth.
Fielded complaints about localized flooding.
+ Invited to New Nehalem City Hall grand opening later on
this month.
+ Was scheduled to meet with CREST in Astoria to begin
looking at contracting for sediment testing analysis for our dredging permit,
but had to cancel due to sickness.
+ Completed the city’s demolition permit application for the
decking.
+ Received final architectural and structural engineering
quote for the RV park bathhouse. Will put in front of commission for approval
next week.
+ Conversation with Glen Kearns, port auditor, about the
port’s general fund “loaning” un-appropriated cash to the wharf fund to cash
flow the deck demolition project in the case of the federal government shut
down lasts longer than a few weeks. The commission can approve such a
resolution if it’s paid off within a year. Could be necessary BUT we’d have to
make sure that the federal grant money was actually still there otherwise we
could be dangerously low on our cash reserves.
+ Completed stakeholder survey evaluating NW District of DEQ.
They’ve been very responsive over the years when I’ve had questions and
Jennifer Purcell has been extremely helpful getting to the right people.
+ Staff is working on completing ACH documentation for Connect
Oregon grant funds for automatic deposit.
+ County will begin setting a date for the federal priorities
workshop probably in January.
+ Received quote for TPUD work on the transformer work for
boatwash/RV park. Looks like it will be $30k in addition to the $11k to have
the trenching and vault installed.
+ Might have a nibble on our old Kyocera network printer.
Make us an offer!
+
CALENDAR
UPDATE NEXT WEEK
10/7 Job Description Interviews
10/9 Port Meeting
10/10-11 Auditors in Town
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