POG Manager Report 10/12-18
+ Worked
on Columbus Day. Port was busy with fishermen.
+ Received
four informal bids for the installation of the temporary maintenance yard. John
Longfellow Construction, Nehalem, was the low bid at just under $10k. Forwarded
qualifying submittals to EDA and received Notice to Proceed. Met with John to
sign contract on Thursday.
+ Received
scoring tabulations from the committee (myself, Ken Valentine, April from HHPR
and Kelly Barnett) for evaluating the six construction management proposals.
Entered scores in matrix and invited DayCPM and HatchMottMacDonald for
interviews on Wednesday. Called other four proposers and let them know the port
appreciated their submission. Commission met with both teams for just less than
an hour and spent a half hour deliberating. It was a very close decision but
the Commission ultimately instructed me to begin negotiations with HMM. Spent
balance of the week coordinating a meeting between Mary McArthur and myself to
begin finalizing scope of work.
+ Met
with Heidi Luquette, a member of the Ford Family Leadership Institute, to
discuss leadership qualities related to the Commercial Ave. Wharf project. Also
discussed the clambed stairwell project which was a great community project
from several years ago.
+ Completed
scheduling interviews for the vision consultant for next Monday and Tuesday.
Lots of interest with a limited number of appointment times. Have already
received two general public comments for the commission to review. Town Hall
session scheduled for December 10th. Wrote and distributed press
release and updated on port’s website. Also sent reminder email and phone calls
to those with appointments on Monday.
+ Continue
to receive questions and comments from interested bidders for the general construction
contract. Based upon federal closure and the number of good ideas coming
through the pipeline, HHPR is pushing the bid opening back a week to Oct. 25th.
+ Began
scheduling annual visits to local government groups for support on the jetty
system. Also confirmed port commission meetings in RB and BC in
December/January.
+ Conversation
with Lonnie Hayhurst, port HR consultant. Should be getting draft
classification plan ready next week for employee review.
+ Received
land use permits for wharf, yard installation from city.
+ Due
to issues related to permits with creosoted wood disposal, the contractor will
not be able to bring a crusher to the wharf site for making base rock that
could have saved money on the yard installation. Had been hoping to save a
couple bucks by repurposing the concrete, but it will now be cheaper to truck
the material for disposal than to repurpose.
+ Had a
water main break at 4:00pm on Friday on Commercial Ave. (Why do water main
breaks always happen on Friday afternoon?) Big River contractor and city
employees did a great job of digging up the broken valve and getting it closed
off. Had to dig quite a hole on Commercial and luckily we were going to be
rebuilding the road next year. Thanks to the crews for doing a great job!
+ Have
been coordinating a TPUD easement through the mill and boatwash parcels. Looks
like the transformer will need to be placed on the boatwash lease hold as the
mill does not see a benefit to the location. Sent easements to city engineer
who nicely agreed to help rewrite the easement legal description. Hopefully we
can get this in place as the trenching for the general service line begins next
week.
+ Received
and reviewed updated certified values from the county assessor’s office.
Summary will be included in next commission packet.
+ Met
with officials from Coast Oyster, Pacific’s oyster branch. There is interest in
repurposing the red building for increased oyster production facility. The
current outfall could be used, but a new intake pipe would need to be installed
from the bay side. Luckily, I had a meeting already scheduled with DEQ’s
district manager and we were able to meet and get some issues ironed out. Since
the water wouldn’t be processed before being discharged, the permitting would
be less difficult (similar permitting to Whisky Creek’s process.) Timing
couldn’t be better as any utility needs can be accounted into the ROW remodel
scheduled for next year. Hope is to have the building up and running by next
spring including a handful of new jobs.
+ Received
updates from staff regarding two boats that are currently going through the
eviction process. Office staff is doing a great job of handling these emotional
issues.
+ Discussed
various health care funding options with representatives from Arch Cape water
and sanitary district. Lots of information swirling around on the new health
care requirements and affects to local government employers.
+ Spent
some time determining whether Builder’s Risk insurance will be required for the
wharf project. Typically this coverage is for something like new home
construction where there could be a coverage “hole” while the building is being
built and a fire were to occur. Since the wharf is basically concrete and
steel, the chance for a builder’s risk event is slim to none. EDA will consider
waiving that requirement.
+ After
reviewing the TPUD proposal for the joint utility trench, I learned that about
$1400 of the bill was for servicing the boatwash’s individual meter. Though the
tenant agreed to cost share the main trench, the portion that was an individual
benefit to the tenant (that being the line and meter from the transformer to
the tenant’s specific building) was not covered. Called tenant and explained
that this cost will need to be passed along which we can do on next billing
cycle.
+ Addendum
#3 on wharf project issued this week.
+ Learned
from various sources about the passing of past port manager, Don Bacon, on
Wednesday. Informed members of the organization and reached out to his family.
Service scheduled for sometime in early November.
+ Conversations
with Michele Bradley and Mark Landauer about having next OPPA annual conference
in Tillamook County.
+ Put
together next reimbursement request for EDA. Included pulling together all
invoices and checks along with federal form, summary sheet and cover letter.
EDA will review on Monday.
+ Had
an interesting series of conversations regarding an individual wanting to drive
pile and install their houseboat in Tillamook Bay. There are several reasons
why this would be difficult and the guy did talk to some folks at DSL. After a
discussion with the city’s land use planner, though, I think he finally
realized it would be pretty difficult and the port would most likely not want
to get out in front of the issue.
+ Received
our insurance renewal information. Good project for next week.
+ Talked
to Lonnie Hayhurst, HR consultant, about presentation in November and asked him
to bring a proposal for reviewing and updating personnel manual.
+ Fielded
several complaints regarding parking. This fall has been one of the most
prolific fishing seasons in over a decade. As such parking for trucks and
trailers has been at a premium. Many of our tenants have expressed frustration
that their customers can’t find space to park. Parking will be a major
consideration during the commission’s visioning plan. Every new development
takes away from our already limited parking.
+ Scheduled
with TPUD for decommissioning the power on Commercial Ave. It will take them a
day to get everything down which will affect the cannery. Will be using the
city’s large generator to hook it up to the business so they’ll still have
power during the downgrade. This is scheduled for Monday. When completed the
business will have their original power source but the rest of Commercial Ave.
will allow the existing power poles to be removed.
+ The
cannery has some dock support issues that could be jeopardized by the wharf
project. Talked to engineers about including a minor fix to the general
contract to give a little security to the leasehold.
+
CALENDAR UPDATE NEXT WEEK
10/21 Meeting with CM/GA
10/21 OPPA EC
10/21 RV electrical trench work begins
10/21-22 Vision Interviews
10/23 TIDE
10/23 Jessi back!
10/21-31 Dave on vacation
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