POG Manager Report 10/26-11/1
+ Attended
OPPA business meeting in Salem by conference call.
+ Conducted
site visit with Port’s Construction Management team of wharf project site.
We’ve also been negotiating fine points of the CM contract with the Port’s and
EDA’s attorney. I hope to have this finished by next week. Matthew Jackson,
whose resume impressed the port commission during interviews, is having visa
issues as he is currently working in Canada. I did receive a backup resume to
share with the Port Commission in the case Matthew (who is Australian) can’t
work in the States. The CM team should be at the Commission’s November meeting.
+ Received go ahead from EDA for Port to
sign contract with NOEA for grant administration.
+ Phone conference with TIGER team about
project scoping for the Commercial Ave. ROW improvements. First thing the Port
will need TIGER to affirm is that all of the NEPA compliance issues have been
met. The Port will also need to go through public contracting measures to get
that work done separate from the wharf work. Will also need to confirm the
level of engineering, CM and grant administration work that they’ll allow.
+ Completed and submitted ConnectOregon
monthly report.
+ Pulled together various elements to
meet EDA’s checklist for the Construction Management contract. It appears that
everything else submitted (other than the contract) is in line.
+ Received draft Classification Report
from Lonnie Hayhurst. Read the report and job descriptions. Made sure employees
had copies of the report and the appropriate job descriptions. (Maintenance
Mgr. is on vacation so he’ll need to look at stuff on Monday when he’s back.)
Forwarded all staff comments to Hayhurst for his comment.
+ Also received a proposal from Hayhurst
to review and rewrite our personnel rules, but the bid, which the commission
will review, is pretty high ($15k). I went ahead and took a whack at the
biggest issues dealing with exempt status (which the classification plan
answered) and use of overtime and sent those to him for this review. He will be
attending the commission meeting on the 13th to discuss with you. I
do feel that this process, albeit long and painful, will provide some
short-term solutions and answers. Long-term, however, the commission may want
to budget funds for a more comprehensive review, but it’s certainly not in our
budget this year.
+ Obtained three informal quotes for
renting fencing on the maintenance yard. Talked to our insurance company about
adding the fencing on our policy since EDA won’t fund any damage to the
equipment and all of the renters require the port to pay for damage to the
rented equipment. I did look into simply buying the fencing and then ripping it
out when the project is done. If we were going to keep the fencing around for
more than 3.5 years then it would have made sense to buy. Since we’ll have it
for maybe 2, it makes sense to rent. EDA approved the quotes, received an
insurance certificate and the fencing was installed today (Friday). Port staff
will start moving stuff from Commercial Ave. into the yard.
+ Obtained updated information from Bud
Hosner on Boathouse deal. Confirmed guarantors on the new leasehold and updated
lease. Commission has already approved Val’s signature, so as soon as Bud’s
group signs, I’ll get it to Val. Closing date is for the 15th.
+ Received final fill report from Onion
Peak Design and extra excavation work and fill completed by Longfellow
construction. (Change order is under management authority, but will look to
ratify decision at Commission meeting.) Contractor did a great job putting the
maintenance yard in and adding a finishing layer of gravel on the overflow
trailer parking. This should be of some benefit to the Oregon Tuna Classic as
that lot has been pretty rough on the feet the last two years.
+ Conducted bid opening for the general
construction contract. Had six bidders. Bergerson Construction was low bidder
($3.7MM) and will also be installing a 5-ton knuckle crane as well. Paul
Daniels attended representing the Port Commission. I pulled together all of the
stuff for EDA’s review including the advertising affadavits, bid tabulation (on
port’s website), bond information and proposal. Ken Valentine, who attended by
phone, submitted his recommendation letter to EDA on Thursday. Today we received
the go ahead from EDA to sign a contract with Bergerson, so we’ll get that
together for the commission to sign next week.
+ Received copy of city’s police log and
shared with Office Manager. She may be able to pare it down as part of her
monthly commission report to give the board a sense of formal law enforcement
contacts. City indicated that they can share this with Port on monthly basis.
We’ve had a rash of complaints this last month with all the activity in the
boat basin.
+ Put together a Survey Monkey survey for
the Commission’s visioning plan. (I have received additional comment this week
from the Oregon Coast Scenic Railroad and for a American Ave. straightening
suggestion.) Had a little difficulty adding the link to our website and will
follow up next week on that.
+ Century Link finally removed this line
off that last pole on Commercial.
+ Received go ahead from EDA that are
second reimbursement request is being processed.
+ Conversation with OBDD Ports Divison
that there are NO state programs to fund local maintenance dredging projects.
The most recent program (MINIF) funded NEW dredging, not maintenance dredging.
For example, if the Port wanted to dredge for a new marina on the Jerry Creasy
Way side, MINIF would fund that new dredging (assuming all approvals were in
hand), but it would not fund subsequent maintenance dredging. This could be a
difficult situation for Garibaldi in the years to come.
+ Fielded lots of follow up calls from
vendors on the results from the bid opening. (One reason we posted the bid
tabulation on the website.)
+ Worked with Tabitha on weekly time
sheet spreadsheet. Lots of bugs to work through and appreciate her help.
+ Received and began processing
Bergerson’s demolition invoice.
+ Facilitated scheduling of
PreConstruction Meeting for Monday, November 18th at 1:00pm.
+ Wrote letter of recommendation for
HHPR.
+ Fielded several calls and participated
in discussions surrounding the passing of my predecessor, Don Bacon, who will
be having a service on November 9th at Wauds. He was a great man,
friend and public servant.
CALENDAR UPDATE NEXT WEEK
11/4 RV
Park water test
11/4 Kevin
off in afternoon
11/5 Prepare
BC City Council Meeting notes and submit jetty support letter
11/5 Election
Day
11/5 CM/General
Notices to Proceed
11/7 NOHA
Meeting
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