POG Manager Report 11/2-8
+ After
last week’s water leak in the RV park, the crew did a water leak test. Good
news is that the water loss was halved, but we’re still a far cry from getting
everything sealed up. We’ll be continuing to monitor the RV park.
+ Attended NOHA meeting in Tillamook.
+ Meeting with Dave Olson, John O’Leary
and Blake Lettenmaier about TIGER project on Commercial Ave. There was
agreement to pursue a more traditional Design/Bid/Build contract due to the
relative simplicity of the project. The Port will have to develop a QBS
selection process to hire an engineer. (We can’t just use HHPR.) The engineer
of record will get the design to 100%, develop the bid process and help with
the selection process. The City is willing to provide Construction Management
services as Blake is a licensed engineer and will be regularly on site. I’ll be
calling TIGER folks and see if they have a problem with this approach next
week.
+ Did get word from TIGER that the Port
will need to finalize its scope but that it appears to be categorically
excluded under NEPA which is a good thing!
+ Asked to serve on an Oregon’s Planning
Conference panel for next spring in Portland with Scott Keillor and Todd Chase.
Should be good visibility for the Port of Garibaldi’s planning efforts.
+ Scheduled a Pre Construction meeting
with Port’s wharf team here on November 19th. Talked to Greg about
how much space he needs to mobilize. Port will be clearing out the port’s yard,
Tim Thomas’ yard and the Pac Oyster yard. The Swellrider yard will not be
needed.
+ Pulled together several submitted items
for the Commission’s vision plan. It’s great to see people are willing to share
their ideas with the Port.
+ Received approval from EDA on the
Port’s selection for the General Contractor. They OK’d the Commission signing
the contract with Bergerson, which will be done at the meeting next week.
Issued Notice of Intent to award to Bergerson.
+ Continuing to make progress on updating
time sheets and re-entering hours.
+ Reviewed staff comments on
Classification Plan with Lonnie Hayhurst, the Port’s HR consultant. He’ll
attend meeting to further discuss. Drafted two resolutions as well: (1) a
resolution adopting the Classification Plan (job descriptions); and (2) a
resolution amending the personnel rules to reflect classification changes. The
Maintenance Manager had been an exempt position, but the consultant’s
evaluation has determined that the position should be considered “non-exempt”
and eligible for overtime. Based upon this evaluation, the personnel manual
will need to reflect this change. I appreciate staff’s willingness to work
through this issue and I think once the policies are adopted and the OT
settled, we should be able to focus on the day-to-day activity. Resolutions
have been sent to Bill Sargent for his review.
+ Received final signatures for the
transfer of the Tillamook Bay Boathouse Lease to the Tillamook Bay Tuna Club.
Lease takes affect on Nov. 15th.
+ Meeting with Diana Walker/Matthew
Jackson, HMM, about agenda for Pre-Con meeting including issues related to
public interaction of the site, promoting the project and engaging the port
board. Also discussed Traffic Plans and permitting issues. Matt Jackson will be
the public/commission contact for the project.
+ Continuing to respond to questions
regarding General Construction bid results. Now on website.
+ Met with Delton Moore/Roby Lane, NW
Hardwood Mills to discuss issues related to the electric transmission line.
Will need to update their lease to reflect location of joint transformer.
+ Check in with Mike Carlson, who is the
guy who was trying to preserve the old life station in barview a couple of
years ago. He was interested in the Pier’s End and the 101 station in
Garibaldi. He has quite an interest in these older structures.
+ Conversation with Paul Daniels, Port
Commissioner, about changing specs for the 5-ton knuckle crane. Forwarded
concept to Bergerson for further details. I’m reluctant to begin with change
orders before anything has been mobilized but the more information the better.
(We have over $200k in contingencies, but the length of piling is a concern to
the engineers and we simply don’t know about issues that are unknown to us at
this point.) The Commission may want to discuss how it wants to approach
initiating change orders and changing the design originally scoped by the adhoc
committee.
+ Began receiving bond and insurance
paperwork from Bergerson and subs for the general construction contract.
+ The Port was the first room tax
collector (public or private) in the county to sign up for the County’s online
disbursement. The County did a good job of testing their website before making
it live.
+ Received and reviewed NWACT/ColPac/NOEA
packet. Meeting scheduled for Nov. 14th at POTB. NOEA will be
providing the grant administration for the wharf project and the IGA/contract
will be on their agenda for approval.
+ Reviewed state-wide election results
from League of Oregon Cities website.
+ Completed review of financial report
and wrote monthly financial analysis for board packet.
+ Discussion with Commission Chair about
Port’s annual lobbying trip to Washington DC. We’ve been cautioned that there
could be another federal shut down early in the new year when the Port normally
goes. It’s been a great civics lesson for our commissioners, but we also have
very good local reps here on the north coast (Katie Gauthier for Merkley, Fritz
Graham for Wyden and Megan McKibben for Shrader.) In the past these trips have
been helpful during eras of ear marks but those have been banned for the last
few years. The Port has been awfully successful, however, on federal grant
awards (US Commerce and TIGER) and that might be enough to schedule a trip. Let’s
hope the Hill is open for business after we make our plans!
CALENDAR UPDATE NEXT WEEK
11/9 Bacon
Memorial
11/11 Veteran’s Day (office closed)
11/12 SDAO Risk Assessment
11/12 Bay City City Council Meeting
11/13 Port Hearing/Meeting
11/14 NOHA Luncheon in Warrenton
11/15 Meeting with Mill Management
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