POG Manager Report 8/3-9

POG Manager Report 8/3-9

+          Phone conference with Collin Stelzig, to review update on RV park status. He will be incorporating PUD trench into our RV park plans.

+          Coffee at Irish’s Mooring with Deb Boone.

+          Schedule pick up of Port’s presentation boards for Dale Buck to take to Salem for the State Fair. Dale does this every year and it’s quite nice of him to include our stuff in the County booth.

+          Wharf Adhoc Committee Meeting on August 7^th. Ken and Steve, HHPR, discussed where we’re at and received some strong feedback on how commercial boats/users will tie up and access utilities. Also discussed alternate deductibles if the bids come in too high. John Luquette represented the Port Commission.

1.       Additional Deck Square footage  (2400 sf on lot 601)

2.       10 ton Crane (at a minimum install a platform for the crane)

3.       Upland piles

4.       Lookout platform piles

5.       ROW improvements (highly unlikely within the current funding and not necessary for the use of the wharf.  The current utilities will serve the project, but would be better for tourist activities and make the site more attractive.)

+          Talked with BOLI about how to calculate accrued leave during the transition between work weeks. The Port changed the work week to start on Saturday (it used to start on Monday) and so there were some calcs that needed to be developed to make sure accrued time was measured correctly.

+          Discussed options of requesting a Section 204 study of using dredge spoils for beneficial uses in Tillamook Bay. This would be a one-time mitigation opportunity between the USACE and National Marine Fisheries to avoid impacts on eel grass. I did discuss the issue with Lisa Phipps, TEP, and she was surprised that there was eel grass in the federal channel. Basically this is a potential grant opportunity to fund dredging (and placement) so it would be worth discussing the opportunity with the Port Commission.

+          Submitted monthly COIV report.

+          Reserved space to attend the Coastal Economic Summit hosted by the Coastal Caucus in Lincoln City later this month, Aug. 20-21.

+          Port staff painted loading zone white by Kelly’s business. Will put loading sign up soon.

+          Helped brainstorm key note speaker ideas for OPPA conference in Hood River this fall.

+          Ordered title report on RV park based upon engineers recommendation to make sure there aren’t any additional easements or encumbrances on property as we move forward on the TPUD utility trench.

+          Shared additional marine infrastructure projects with HHPR to get ideas for keeping construction costs down.

+          Created agenda for adhoc committee and had staff distribute around town. Pulled materials together from HHPR and produced packet for meeting.

+          Continuing to work with staff on filling out weekly time sheets. It’s a learning effort (for all of us) to accurately reflect all the nuances of comp time. I believe staff is making every effort to produce weekly timesheets. It is an additional hassle but it will help management more accurately track accruals.

+          Reviewed Wharf Construction Manager RFP, submitted to EDA/CO and received thumbs up that it looks good. Advertisement date isn’t scheduled until Sept. 26^th but HHPR is discussing the timing of when the contract should start in case the construction bids are rejected.

+          Several conversations with consultants/peers about creating a qualifications-based selection process for dredge consultants.

+          Site visit with Aquarius boat owner to look at possibility of combining crab pot storage. With several folks being displaced with the construction projects, the crab pot lot will be bursting at the seams. We will most likely be allowing some fishermen to store on the parking lot during construction which may restrict parking.

+          Received three informal bids for survey work on the temporary maintenance yard. Wrote bid opening minutes and submitted low bid to EDA/CO. None of the bidders were on the federal debarment list so EDA gave thumbs up. CO stated that they could not reimburse until “near construction” design and budget numbers are submitted. That will happen next week some time.

+          Tom Olsen, director of the Port’s Centennial movie, stopped in for a brief visit. The museum continues to sell copies of the Centennial movie and it’s been a great addition to the county’s video history.

+          Will be talking to Delton Moorage, Hardwood Mill manager, next week about obtaining an easement for the TPUD transformer. There’s an earthen berm on the property line that if excavated could provide a good spot with access for PUD.

+          Finalized changes to boatwash site plan and submitted to city. City staff wants one last meeting on Tuesday to review the construction documents. Port signed off on our portion Friday morning. Toby indicated that he’ll be installing security fencing on Aug. 14^th. Trenching of the back utility line won’t happen until 3^rd week of October so we’ll have time to notice the RV park guests.

+          Will be installing an auto-lock handle on the backdoor. Someone’s been forgetting to lock it!

+          Had bid opening on Wed., Aug. 7^th for building demo contract. Low bid went to Sheldon Land Clearing for $58k to remove the three buildings at 600, 601, 602 Commercial Ave.

+          Will be passing on the PNWA Conference in Portland this year, October 2-4^th. The OPPA Conference is the week before which I will be attending.

+          Received word that our DLCD grant application for the Port’s vision plan was rejected. Developed staff report including a list of budgeted projects that the commission may want to re-prioritize. Did talk to Scott K. and his pricing structure is still the same, but we may need to reschedule dates to avoid the holidays.

+          Received deck demo RFP and submitted to EDA/CO. This will be a more formal bidding document that will be advertised in the Portland Business Journal. EDA will need a week to review the 100 page document but it shouldn’t push our timeline back too much.

+          Meeting set up next week to discuss possible business purchase at the Port and new lease options.

+          Reviewed financial statements and wrote report for packet.

+          Finished last second staff reports and pulled the material together for the commission packet.

It’s been a busy, hectic week and I appreciate everybody that has been working their behinds off here at the Port. We appreciate the support as we juggle the many projects that are currently moving forward.

CALENDAR UPDATE NEXT WEEK

8/13    Boatwash Building Permit Meeting

8/14    Port Commission Meeting

8/15    FACT Meeting

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