POG
Manager Report 8/10-16
+ Meeting with potential tenants regarding business
acquisition opportunity.
+ Met with city officials coordinating building permit sign
offs for Pacific Rim boatwash.
+ Attended Port Commission Meeting on Wednesday
+ Staff has been extremely busy coordinating visiting boats
for the Oregon Tuna Classic. Have 23 guest tuna fishing boats in port this
weekend.
+ Wharf project - building demo: submitted notice of intent
to award, finalized contract, received thumbs up from state/feds, recommended
and received commission approval. Cannot issue Notice to Proceed until the
state OK’s “near construction” engineering design. Still waiting for that.
Hopefully we’ll get it next week.
+ Wharf project - construction management: received approval
to advertise from EDA. Unfortunately EDA is not allowing the port to be
reimbursed for grant administration services, which is unfortunate. I’m
appealing to EDA to allow for that service to be reimbursed. We’ve dipped into
reserves so much that another $40k will be another big hit.
+ Wharf project – survey for maintenance yard: low bidder
brought to our attention that the scope only included one tax lot, but the
actual project includes two which added to the price. Luckily it was still
lower than the next highest bid. Checked with state and feds to make sure we
didn’t need to re-issue RFP. Both said it’s not an issue. Still need to get
“near construction” docs reviewed by state before issuing NTP.
+ Wharf project – deck demo: added specs to have contractor
establish semi-permanent safety fencing that will basically prevent public from
accessing the demolition/work area. The building contract will have temporary
fencing. Also touched base with USACE to make sure they don’t have a problem
with the work; they didn’t as long as nothing falls in the water. HHPR updated
all elements brought up by EDA. 30-days between advertising and bid opening may
stress our aggressive timeline, but only by a day or two. Pre-bid meeting
pushed back from Aug. 21 to Aug. 28. HHPR issued to all public works
contracting sites and the Headlight Herald; it’s also posted on port’s website.
I know of at least two Tillamook County businesses that are interested in
bidding.
+ Had some technical difficulties getting my computer to
communicate with the system file server. Thanks to John Luquette for fixing the
problem.
+ After talking to grant funders and SDAO, port commission
will need to adopt a public contracting policy. Port has traditionally followed
state model rules found in ORS 279A,B,C, but the Commission should formally
adopt those rules. Primarily housekeeping in nature to come to the Commission
in September. (Will also complete another policy identified in Commission
bylaws as well.)
+ Reviewed Port of Newport SBP as member of OBDD Peer Review
Committee to ensure that port projects are meeting standards set by the Ports
Planning & Marketing fund.
+ Helped make a couple of RV park reservations using cheat
sheet produced by office staff. This gave me a chance to ask a couple of
questions to tighten up the process. Going through this makes me appreciate
Jess and Tabitha that much more!
+ Will be carpooling with Shirley Kalkhoven on Monday
afternoon to Lincoln City for economic summit.
+ Wage and Hour seminar at TBCC in September.
+ Reviewed, edited and posted Wednesday’s draft meeting
minutes.
+ Received material from USACE from Port’s previous dredge
permit in 2007. This will be helpful information as we proceed with new
permitting process.
+ Asked to help City of Wheeler in interim management and
selection of permanent manager. Will follow up with Mayor Burden and outgoing
manager Jeff Aparati.
+ Received model Notices to Proceed and Notices of Intent to
Award from Ken Valentine. Su
+ Discussed land use issues with city planner regarding our
temporary maintenance yard for the wharf. We’ll just need to apply for a land
use permit with the new use which is an outright use. If we need it to be there
longer, we’ll apply for a conditional use at that time.
+ Read discouraging report about the status of PERS which
will be looking to pass more of the costs along to members. Expect another 20%
jump in the next budget cycle to the port.
+ Set up meeting with engineer and TPUD for identifying
electrical needs on new wharf later this month.
+ Dealt with tenant conflict issues. Looks like things are
working out; or at least I can hope!
+ Talked with Oregon Coast Scenic Railroad reps. and city
officials regarding impacts on the port’s restrooms. Richard from OCSR was nice
enough to bring a couple cases of TP (which he didn’t need to do) and he
appreciated the great work that port staff does to keep the restrooms in great
shape. I re-affirmed the Port’s support for their presence and called up city
officials to make sure that they realized that we are very supportive of the
train. There was some concern that the Port was unhappy due to the massive
amount of people that use our restrooms, but we’re more than happy to provide
clean restrooms for the railroad and riders.
+ Annual moorage upgrades completed. Open slips published on
website. Staff began filling slips with folks on the waiting list. Coupled with
the OTC, there has been a lot of phone jockeying this week. Jessi and Tabitha
have done a great job keeping things moving.
+ Talked with Collin Stelzig, RV park engineer, about
changing site plan to match the boatwash site plan, primarily the pavers and
planting strip for shrubs (azaleas/rhodies). Will cost the project two spaces,
but will be consistent and should really brighten up that part of the port.
+ Coordinated acquiring locally processed products for
display and service at the Coastal Caucus Economic Summit in Lincoln City next
week.
+ Received some excellent resources from Dave Harlan, OBDD
Ports Director, for funding options for dredging and design review ideas from
other ports that can be used during commission’s visioning process.
+ Talked to Scott Smith, DEQ Spill Planner, about
prohibitions on new or expanded marine fuel facilities. He indicated there are
no current prohibitions on new or expanded facilities as long as the amenity is
properly contained follow state fire marshal and industry standards.
+ Received building inspection report on apartment and we’ll
be making some repairs in the next year. Still showing the property, as there
is nothing so serious that would prevent a health and safety issue.
+ Talked to Scott Keillor about SBP update (vision plan).
Will be finalizing contract next week.
+ Looking at options to have an American Flag flown over the
US Capitol in honor of past Port Commissioners to be placed in the port’s
meeting room.
+ Talked to Mark Labhart, Michele Bradley and Mary McArthur
about replacing John on the Col-Pac board with Val. Not a problem.
CALENDAR
UPDATE NEXT WEEK
8/17 Oregon Tuna Classic
8/19-30 Virgil off
8/19-22 Coastal Economic Summit in Lincoln
City
8/20 EDCTC Meeting
8/22-26 David off
8/23 Kevin off
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