POG Manager Report 6/8-14
+ Attended
Regular Port Meeting; met with Ken Valentine, port’s engineer before hand to
review commission hand outs.
+ Attended
state unemployment insurance training at TBCC with office manager.
+ Phone
conference with Dave Harlan, OBDD Ports Division, regarding funding for
commission’s strategic business (“vision”) plan.
+ Conversations
with Garibaldi Charters regarding port property management resolution. Also
followed up with business after regular meeting about facilitating their
business transaction and preparing a new lease for the Port Commission. No word
back on whether they will renew, but I’m certainly hoping they will.
+ Received
and reviewed insurance certificates from various tenants.
+ Conversations
with Cheryl Spellman regarding coverage limits for port tenants. The Commission
may need to up the minimum standards to meet state rules.
+ Conversations
with brokers on various opportunities at the port.
+ Prepared
RFP and SOW documents related to the Commission’s Vision Plan. Began
negotiating the proposal and terms of the project with Scott Keillor,
Berger/ABAM. Keillor helped the Commission with their highly successful
Strategic Business Plan.
+ Some
interest on the port’s seven acre parcel on Jerry Creasy Way. There may be some
pressure for the Port to find upland dredge disposal sites specifically for the
5-10 year dredging of the boat basin. The Port will need to determine cost
increases related to dewatering and removing material from the site vs.
alternative sites in the area. The Commission will need a cost benefit analysis
to help decide whether the increased expense of another site will justify
developing the current site.
+ Researched
public contracting rules for working with architectural/planning firms. Port
has a number of RFPs coming up.
+ USDA
has agreed to take a grant application ($30k) to pay for 30% of the 5 ton crane
desired by the wharf adhoc committee. They would be willing to sit on the award
for 18 months before we actually installed the crane on the new wharf.
+ Reviewed
budget numbers with office manager as we are nearing the end of the fiscal
year. We’ve been keeping an eye on the materials and service category to make
sure we stay under.
+ Submitted
EDA sign specs to Ontario corrections to build funding sign for Commercial Ave.
+ Checked
out ODFW/DSL’s estuary data viewer. It’s a very cool tool that allows the
public to view various overlays on coastal satellite maps. Think Google Maps
meets Policy Wonks!
+ US
DOT received 568 TIGER V applications requesting more than $9B; nineteen times
the amount available. 15 applications were received from Oregon including the
port’s $1.5MM Commercial Ave. Reconstruction application for road/utility
improvements. We have a less than 5% chance of funding which is better than
last year when we had a less than 2% chance!
+ Conversation
with Collin Stelzig, HLB OTAK, regarding finalizing the design for the shower
building/RV park and getting the project out to bid so that construction can
start after fall fishing.
+ Received
and read city council packet including the resolution changing the loading
zone. Coordinated commission wishes with city specifically with the sign. Comm.
Barnett will attend the meeting on Monday.
+ Sent
email to Blair Smith laying out the pathway for his lease and development on
the boat wash. Conversation with his attorney regarding business name and
registry with the state.
+ Wrote
letter of support for an award that a fellow public administrator is in the
running for.
+ Looking
at possibility of creating “geocoins” with the intent of creating a “challenge”
where people can visit certain port waymarks and after proving that they’ve
visited each spot, they’d receive a challenge coin. It’s a little spendy but it
might drive folks to the port that wouldn’t otherwise think to come down here.
+ Staff
updated RV camp host volunteer recruitment and posted on website. The current
hosts, the Glazmans, have done a great job but will be leaving at the end of
July. Also updated website to reflect new boatwash design/process, two new
resolutions, minutes and other information.
+ Received
price quote from city for installing new loading zone. Port will be purchasing
a new network printer so I’ll see if they need a good servicable
printer/copier/fax/scanner in exchange for the installation. It’s worth a try!
+ Shared
commission concerns with oyster upwellers on A/B dock with the owner of a pilot
project that is coming up for the cultivation of larvae. Individual placed a
deposit for future moorage on the commercial dock and the port commission is
interested in reviewing a policy to consider implications of such a move.
+ Invited
to attend RB Tourism Commission regarding issues related to starting such an
organization. Will share how GTC got their website up and running.
+ Next
OPPA business meeting is scheduled for Tuesday, July 30th in Salem.
Session should be over by then and Mark Landauer, ED, will have time for an
update.
+ Port
made it into the Oregon Planners Journal, a professional magazine. Scott
Keillor wrote an article regarding the effectiveness of the Oregon Ports Model
Strategic Business Plan. Interesting read.
+ Followed
up with Patrick Wingard, DLCD, regarding our Technical Assistance grant for
vision planning.
+ Contacted
policy analysts at the Design/Build Institute of America and the American
Society of Civil Engineers to obtain quantifiable data on the merits of
Design/Build contracting versus Design/Bid/Build. May be helpful if it turns
out the port would be better served in pursuing DB contracting. If the port
does decide – and the commission is currently favoring going with DBB – we’ll
need to make the case. This would be to get work started this year.
CALENDAR UPDATE NEXT WEEK
6/17 City
Council Meeting
6/17 Meeting
with Scott Keillor
6/18 Staff
Meeting
6/18 EDA
Meeting
6/19 HLB/OTAK
re: RV Park
6/20-28 Kevin’s on Vacation
6/20 FACT
Meeting
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