Friday, March 8, 2013

POG Manager Report 3/2-8


+          Gave a tour of port facilities to new county commissioner, Bill Baertlein. Visited Whitey Forsman and Shaena Peterson at Pacific Oyster; Sue McCarthy and Steve Chun at  Piers End; Val Folkema at the boat basin; and a tour of the Commercial Ave. wharf project. It was a good opportunity to show the community to Bill and I think he appreciated everyone’s time.

+          Prepared for and attended Budget Workshop. Edited minutes and distributed to committee.

+          Updated website to include RV park OMR, minutes and agendas.

+          Attended NOHA meeting on Thursday.

+          Read updates and forwarded to Comm. Barnett OPPA legislative updates.

+          Matt Spangler, DLCD, asked if I’d review some OAR rules being proposed by the state for estuary development. This is a good opportunity and appreciate the opportunity.

+          Discovered that the Port’s OSMB grant application for the launch float requires a USACE permit. Talked to Carrie Landrum, DSL, who noted that the state does not require a permit. Karen Nelson, USACE, gave me some pointers and I submitted the permit application on Wednesday. It also requires the City Planner’s signature. Spent time talking to OSMB staff to make sure we’re on the right track. They appreciated Jessi’s communicating on the project. Deadline is April 1.

+          Dave’s back and getting C/D docks pressure washed while Virgil and Chris built another charter float.

+          Talked to OSMB about grants for the removal of the Valiant. The port is getting a quote for the removal and demolition of the boat which does not have a registered owner. If the bill is not paid by the 14th, then the Port will have the boat removed on the 15th and destroyed.

+          Received letter from Coastal Caucus to federal delegation about dredging/jetty needs of coastal ports.

+          Met with Kari Fleisher, Assessor’s Office, to go over changes to port lease accounts.

+          Continued work with city, Blair Smith and state on process related to the proposed boat/car wash.

+          Received and reviewed OTAK plans for RV park. Excellent OMR Manual which was forward to port commission and posted on website. There is a question about whether the placement of the restroom facility should be next to the deli or behind the deli. If it’s next to the deli, it limits view shed into/out of the park. Be curious to hear from the commission on their thoughts on the placement. Also, Dave talked about adding the mechanical room into the same restroom structure.

+          Several conversations with Ken Valentine to discussed additional scopes of work on his project management contract. After reviewing his latest explanation, I feel confident on the duties that were completed and the additional services that he provided for us entirely out of contract. I went back and compared the amended price to the quotes from the other two firms and we’re still way ahead working with HHPR.

+          Email conversations with Allyson Gardner, Food Roots, about a tour of port facilities. Trying to schedule a time that works for everybody’s calendar. Hoping to get dates and expectations firmed up next week.

+          Received last rezone of property from the City and will follow similar procedure for the boat wash. This will be a great resource as we move forward.

+          Jessi caught an oversight on our payroll company that had been overcharging the port for two months on the state unemployment tax. Good eye, Jess!

+          Helped a shirt vendor in Tillamook access original graphic files for the Visit Garibaldi logo. Several businesses have expressed an interest in incorporating the logo on their clothing brand.

+          Been working with the city on how they will assess development charges on the boat wash lease. Required conversations with city consultants, but I think John will be able to work with Blair.

+          Request from EDA needing a letter from Val formally letting them know that the Port would be requesting phased reimbursements during the project as opposed to a single reimbursement at the end. Last document?

+          Renewed Fishing for Energy dumpster near the port office for three free dumps this year. This is the program where fishermen can dump their recyclable marine materials free of charge. It’s been a great program.

+          Check in from dredge permit consulting companies on status of port’s maintenance dredging permit process.

+          Wrote four-page recap of Washington DC trip and posted on the POG BLOD.

+          The state finally got around to developing their version of port by-laws that are different from what the commission adopted. Dave Harlan at OBDD assured me that POG’s bylaws are fine and that he’ll be submitting a letter stating such.

CALENDAR UPDATE NEXT WEEK
3/9      Garibaldi Crab Races
3/13    Port Commission Meeting
3/14    Col Pac/NWACT Meeting

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Wednesday, March 6, 2013

Washington DC Jetty Lobbying Trip Recap


PORT OF GARIBALDI

AGENDA ITEM

PORT MANAGER REPORT: Washington D.C. Recap

RECOMMENDED COMMISSION ACTION: NONE AT THIS TIME

Port Commission President, Val Folkema; Vice President, Bob Browning; Manager, Kevin Greenwood; and the Master Chief of Station Tillamook Bay (USCG), Mike Saindon, met on Thursday, February 21 to prepare talking points for our full day of meetings in Washington D.C. scheduled for Tuesday, February 26. We have learned to have additional talking points as most of the representatives and agency people are very knowledgeable and aware of the Tillamook Bay Jetty System and they like to hear what else is happening in Tillamook.

At the preparation meeting on the 21st, we came up with the following talking points to take to Washington in addition to the continued advocacy of the repair of the Tillamook Bay Jetty system, which has been the county’s #1 priority for over a decade:

0.               REPAIR SOUTH TILLAMOOK BAY JETTY. The Port of Garibaldi supports funding $600,000 toward the engineering and survey work to repair the south jetty. The U.S. Army Corps of Engineers (USACE) – Portland District has indicated that they have current capacity to do this work, but only if it were funded. Over $50MM annually is contributed to the region’s economy through commercial activity dependent on marine traffic and bay activity.

I.               SUPPORT RAMP LEGISLATION. The Port of Garibaldi is supportive of legislation initiated in part by NW legislators to release the full amount of collected Harbor Maintenance Trust Funds (HMTF) to USACE for the intended purpose of dredging and jetty maintenance. Currently, only HALF of the collected tax is released for its legally intended purpose.

II.              DREDGING TILLAMOOK BAY BAR. Similar to the dredging effort at Morro Bay in 2009. ERDC has been monitoring our entry and a possible solution would be to allow the dredge Yaquina to dig a 40-ft. hole (“sandtrap”) that would absorb the wave height as a short-term solution. Could be a fraction of the cost and buy valuable time. Has Morro solution worked?

III.            SUPPORT U.S. COAST GUARD MISSION. What is the best approach for getting a Water Analysis and Management System (WAMS) funded? Aids to navigation into Tillamook Bay.

IV.            WAVE ENERGY BREAKWATER DESIGN. Jetty systems that can have multiple uses, such as wave energy conductors, are positives.

V.             SITE CERTIFIED SEAFOOD INSPECTIONS. U.S. Commerce needs to certify seafood production sites in order to speed up and increase distribution opportunities.

VI.            SUPPORTIVE OF THE US/CANADA ALBACORE TREATY, BUT AGAINST THE FISHING REGIME PROVISIONS. “Fishing Regime” is the portion of the Treaty that defines specifics such as number of boats, quotas, etc. The Regime expired in 2011 and there has been no treaty in place. More study needs to be conducted to see the economic impacts to the US economy if it were re-initiated. It would be a different story if those fish were landed in the US, but Canada has not be forthcoming with landing data. (Nancy Fitzpatrick, Oregon Albacore Commission)

VII.          MARINE INFRASTRUCTURE. The Port has a $3.0MM pending grant application from EDA to rebuild our WWII era wharf. Along with a $1.7MM State of Oregon grant, we are now only $1.3MM away from finishing the road and utility improvements needed to finish the project.

Oregon Business Development’s Washington DC Lobbying Firm, FBB Federal Relations, offered to set up meetings for our visit. Ray Buchegar did a great job of setting up meetings for a single day which allowed the Port to save considerable funds in travel expenses. The Port of Garibaldi is highly appreciated of OBDD for allowing Ray to set up meetings and join us on our full day of meetings.

FEBRUARY 26, 2013

8:30AM
Our breakfast meeting was with the Executive Directors of three national associations that are equally supportive of marine infrastructure funding. We met with Gordon Robertson, American Sportfishing Association; Jeff Gabriel, National Marine Manufacturers Association; and David Kennedy, BoatUS. All three are supportive of opening the HMTF to the USACE for repairing jetties and dredging federal channels used predominantly by recreational fishing and boating groups. There was a brainstorming session about other groups that might also have a “dog in the fight” with the intent of bringing all of the affected stakeholder groups together to speak with a single voice in Washington. One idea included getting a list of all the “low use” ports that have received USACE funding and identifying the congressman in that district. There was a feeling that “low use” ports tend not to be as organized or well-funded and that its difficult for them to get their collective message heard. The breakfast ended with Ray looking to convene a work meeting in DC at some point in the future of special interest groups to begin strategizing on a wider-based advocacy effort.

10:30AM
We had originally scheduled a meeting with MCPOUSCG, Michael Leavitt, who before achieving the top Coast Guard enlisted position in the country (E-10), was the Master Chief in Garibaldi. This was as much as a social call as anything, but we also wanted to get the chance to find out about opportunities for improving navigation aids for mariners. Unfortunately, the meeting was cancelled due to changes in Leavitt’s schedule.

This allowed extra time for us to discuss issues related to the Harbor Maintenance Trust Fund and the politics in Washington. Amazingly, only 50% of the HMTF that is collected is actually used for the intended purpose of dredging and fixing jetties. The other half is used for “deficit reduction”. Ironically, the federal gas tax (the equivalent tool for funding federal highway projects) only covers 2/3rd of the actual federal funding; so you could loosely make the case that the other half of the HMTF is going to fund federal highway projects. Ray cautioned me, however, that where the other half is spent is very, very difficult to track and at the end of the day not that important.

12:30PM
We met with O&M NW Regional Integration Team at USACE Headquarters, located in the General Accountability Office Building across from the National Building Museum. We met with Kathie Griffin, Julie Rosa, Mindy Simmons and Mike Ott joined us by phone from the Portland District. Mindy was originally with the Portland District before getting the call to HQ and she took the time last summer to go out with Browning and Saindon to view the damage to the South Jetty. At that time, she encouraged Browning’s involvement since he’s a commercial fisherman and his background could be powerful.

As you know, Tillamook Bay – like most of Oregon’s low use ports – has been zeroed out of the President’s budget the last few years and with the prohibition on earmarks clearly entrenched it has been difficult to make a case for low use ports. The USACE uses over 100 metrics to rank projects; clearly the biggest metric is how much manufactured product are shipped through various federal channels. They do not include commercial fish landings in their metrics. We do score a few points for being a port of “safe harbor” and for being a few feet deeper than a “shallow port” (the Tillamook Bay entry is authorized to 18-ft.; shallow draft is considered 14-ft. and less.)

There has been a recent Engineer Research and Development Center (ERDC) study on the morphology of the bar that may provide the USACE with more information about the system. There is also a $120,000 “capability” (capability means that the project is high on their radar and – if funded – they’d have the capability to carry out the project. For example, the USACE has $600,000 capability to conduct the south jetty survey work; they do not have the capability to actually do the $30MM south jetty repair. In both cases, money is not available) to place a buoy outside the mouth to, again, collect additional data that would be available to the government and mariners alike.

We also spent considerable time talking about the Morro Bay “sandtrap”. Morro Bay (San Luis Obispo) needed dredging badly, but the cost to fully dredge their bar was cost prohibitive. As a bandaid solution, the USACE dug a 40-ft. hole in the highest impact zone to absorb the incoming breaker energy allowing for mariners to safely enter the bay. The thought is that the Corps' dredge, Yaquina, sails by Tillamook Bay several times a year and a similar project could be done for about $1.5MM (total guess). Mike Ott brought up the issue of dredge disposal sites noting that most of the old beach reclamation sites on Bay Ocean have since expired. He thought there could be an ocean disposal solution. We talked a little bit about using the spoils to reclaim beaches near Rockaway Beach, but not much response to that. He did say that he would contact Jeff Lillycroth (sp?), at ERDC, about looking at the “engineering solution for a sandtrap.” There was some interest in this costing less than the south jetty repair, but we were careful not to suggest this as a total replacement for the south jetty. Mike was also going to look into whether the 40-ft. sandtrap could be done under our current congressional authority (18-ft.). If not, it could take an unfunded inclusion of the project into the Water Resources Development Act (WRDA). A WRDA bill hasn’t been passed in several years, but there is some interest in getting a new WRDA passed.

Kathie Griffin talked about different approaches that the USACE is taking to re-assess projects including Asset Management Portfolio Act (AMPA) and the Civil Works Transformation (CWT). The bottom line, however, is that there is a finite amount of money for several times the amount in projects.

We also talked a little about allowing “others” to fund or “use” federal jetty systems. Section 214 (private sponsorship) allows for a private interest (I believe this included local or state governments) to cost share, but as you know this is a slippery slope. A better example would be the breakwater wave energy concept that came forward (and left just as quickly) a few years ago from Denmark(?). The idea being if the jetty (or a modified jetty) could be used for more than just one use then those costs could be shared by the benefactors. We left with the following questions…

1.    Does Corp have authority to dig the “sand trap” similar to what was done at Morro Bay?
2.    Can private money be used to pay for this work (and would it have to go through the 214 process)?
3.    At what point would the Corps begin seeking out a dredge disposal site?
4.    Can engineering be done as part of the current ERDC process?

This was a promising meeting and the Port will be looking forward, hopefully soon, to any information generated by the meeting.

2:00PM
We travelled to the Hart Senate Office Building to meet with Senator Merkley’s staffer, Mirvat Abdelhaq. There was little talk about the RAMP; mainly because all of those solutions come with big price tags. It did give us a chance to thank U.S Commerce on the pending $3.0MM award for the Commercial Ave. Wharf project and for all the support that the Portland District has provided us over the years. Mirvat (she) was especially interested in talking to Bob Browning about the US/Canada Albacore Treaty. The Senate approves all treaties and this issue has been a sore spot for years among American fishermen. Bob did a great job of representing the hard-core position (i.e. no Canadian fishing ever is US waters), but then explaining that most understand the need for a middle of the road perspective. This provided Bob (and the Port) with great credibility. It wouldn’t surprise me if he’s consulted on some of these issues.

3:00PM
Travelled to the Dirksen Senate Office Building to meet with Senator Wyden’s staffer, Alex Hackbarth. Again, after talking about the jetties for a few minutes, Alex (she) zeroed in on the Albacore treaty and Bob did an admirable job explaining the various sides of the issue. We talked a little bit about the Corps effort to consider the Morro Bay safety measure and let them know we may be following up with them. We also talked a little bit about the US Commerce site certification issues which has made it harder for smaller live crab distributors on the coast to move their product.

3:45PM
We don’t normally visit elected officials who aren’t our representatives, but we made an exception this year. Congressman DeFazio represents several low use ports on the south Oregon coast (Brookings, Gold Beach, Port Orford, Bandon, etc.) and has probably made the biggest push among Oregon legislators to find a solution for the HMTF. We met with his staffer, Karmen Fore, mainly to show support for those ports and to share our breakfast conversation with her. There was a lot of interest about directing groups to that possible coalition and potentially for DeFazio to carry any water that the coalition needed to the Hill.

4:30PM
We were originally scheduled to meet with Congressman Schrader, but he was whisked away for a House vote. Instead we talked to his Chief of Staff, Paul Gage, and Legislative Aid, Zach Stokes. Again, we stressed the aforementioned points and specifically offered a tour of the jetty system and the Commercial Ave. wharf project to Kurt during his next visit home.

5:00PM
After a busy day, we took an hour to decompress and discuss our next steps. Ray did an awesome job helping us through the politics and issues confronting the individual offices.

We flew out the next day and the Port has since written thank you notes signed by the Commission to everyone we met. Ray also followed up on most of the technical points with emails to the same group. This summary report will also be shared with the Port Commission and other groups in Tillamook County who supported our effort.

Respectfully submitted by Kevin Greenwood, Port Manager

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Friday, March 1, 2013

POG Manager Report 2/23-3/1


POG Manager Report 2/23-3/1

+          Attended OPPA Legislative Committee to discuss where ports stand on various bills in Salem. The Port Commission alerted OPPA to SB303 and the association is opposing the bill after discussion. This is the bill that would restrict fishing within ½ mile of river mouths (except the Columbia). Two other bills regarding permitting wave energy sites are being “monitored” by OPPA as there are some ports that are interested in seeing that further developed.

+          Travelled to Washington DC with Commissioners Folkema and Browning on Monday, Feb. 25 for a full day of meetings on Tuesday. We flew back on Wednesday. I’ll further elaborate on the trip later in this report.
Oregon Business lobbyist, Ray Buchegar; Commission President, Val Folkema; Commission VP, Bob Browning at the National Building Museum which is located across from the U.S. Army Corps of Engineers Headquarters.

+          Fielded complaints regarding RV park customer. Talked to parties and hopefully communicating face-to-face will help things. The Port will continue to monitor the situation.

+          Responded to HHPR in some detail regarding their change order on the wharf project. Communicated to the Commission that this will be in front of them at their March 13th meeting.

+          Reviewed Office Manager’s “safety and health” program edits for port employees.

+          Received email from Mary Sause apologizing that she will be unable to serve on the Budget Committee. She has served admirably during her several years of volunteering for the port and we hope her the best.

+          Monitored PNWA and FBB Federal Relations correspondence regarding the PNWA Mission to Washington. The “Mission” is hosted by PNWA and is a week-long lobbying effort by Pacific NW ports to tell their story to the USACE and elected officials on the Hill. The POG has not attended the conference due to cost issues, but we’ve donated locally grown and processed products from Tillamook County to the Mission as PNWA is a major advocacy association for Port projects.

+          Excellent phone meeting with Kate Groth, USACE, who visits POG annually. We’re scheduled to meet here on April 1st to discuss projects that the USACE Portland District is considering for our area. Even though POG projects have been zeroed out of the President’s budget for a few years now, the Portland District continues to identify needs here. For example, the $600,000 engineering/survey work for the south jetty is one of the “packages” that the Portland District submits to headquarters in DC for consideration. This year, the Portland District is also submitting a $1.3MM repair to the root of the north jetty, $120k study of the morphology of the shoaling on Tillamook Bay (this was actually completed this last year), $120k for a CDI buoy for data collection and $250k for the study of an ocean disposal site. This last package is extremely interesting. One of the issues that the Port has discussed with the USCG and USACE is about dredging a 40-ft. “hole” in the shoal that would absorb the wave energy as it comes in. The idea is that when the building wave hits the hold, the bottom would fall out eliminating the crushing breakers. There’s also a thought that a small pit would allow for some natural scouring of the shoal as well. This effort would be a fraction of the cost compared to re-building the south jetty and could be done as a band-aid as it may be several years before funds are available for the rebuilding the south jetty. The biggest issue right now is that the USACE does not have an “ocean disposal site” for dispersing the dredge spoils. The Portland District sees a possible need down the road for this site. The Portland District is also identifying a need for eel grass mitigation for Tillamook Bay and Charleston (Coos Bay). This could be helpful for the Port as well as we look to renew our boat basin dredging permits this summer.

+          Received confirmation of our $22k reimbursement grant from IFA for work on the wharf project.

+          Conversation with EDA. They’re waiting for the reviewers to get back to the Program Manager for confirmation. No further requests of the port at this point.

+          Talked with staff regarding an OSMB grant application for re-building the launch float. Reached out to Jeff Folkema at the Garibaldi Marina and shared the plans with him for input. There was some talk about extending the launch, but with E dock so close it could be cause a problem. Even if we reconfigure E-dock it would still be pretty tight to extend the launch float.

+          The guys have been working hard to rebuild charter finger docks (about one a week). The barges near the launch are being used to put the docks in place. We’ll be moving the barges on the weekends out of the way to keep access clear for launch users.

+          Staff received reduced copier quote for budget consideration.

+          Received final paper back from Human Resource Management course. Shared paper (with professor’s comments to Commission).

+          Picked up City of Garibaldi Application for the Rezoning of Land. Wrote letter of clarification to the City on their process. Will review with Blair Smith and hope to discuss
 at next Commission meeting for further direction.

+          Received comments back from Bill Sargent regarding live-aboard enforcement. Will develop staff report for next board meeting. Dock staff is continuing to track liveaboards.

+          Received invitation to the 2nd Annual Tillamook County Tourism Symposium for March 18th. Port Commissioners should have received invitations as well via email.

+          Sent email to Mark Ellsworth about the Governor’s pool of $$ for regional solution team projects. He noted that the funds will be available by 2Q 2014 and that our wharf project is under consideration.


CALENDAR UPDATE NEXT WEEK
3/4      Garibaldi Tourism Commission Meeting
3/6      Budget Workshop @ 6pm
3/7      NOHA


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